Scope
Reference
I-1857
Description
Oxfordshire County Council is inviting suitably qualified providers to submit tenders for the delivery of a Data Management Service (DMS) to support the secure and anonymised extraction, processing, and reporting of clinical data from two key public health services delivered by GP practices: the NHS Health Check Programme and Long-Acting Reversible Contraception (LARC) services. The appointed provider will support the Council in meeting its statutory obligations under the Health and Social Care Act 2012 and associated regulations, enabling robust and timely reporting against national Public Health Outcomes Framework indicators and local strategic priorities. The scope of the service includes provision and maintenance of administration software, coordination of data extractions from clinical systems, quality assurance processes, and the generation of detailed reports and dashboards. These outputs will inform contract management, statutory reporting, and health equity audits, underpinning the Council's commitment to reducing health inequalities. The contract is anticipated to be signed on 1 March 2026, with a go-live date of 1 July 2026. The initial contract term will be four years, with the option to extend for a further 24 months, subject to performance and strategic need.
Total value (estimated)
- £240,000 excluding VAT
- £288,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 30 June 2030
- Possible extension to 30 June 2032
- 6 years, 3 months
Description of possible extension:
The Contract provides for optional extensions which can increase the initial 4 year term by up to 2 years in aggregate
Main procurement category
Services
CPV classifications
- 48200000 - Networking, Internet and intranet software package
- 72000000 - IT services: consulting, software development, Internet and support
- 85100000 - Health services
Contract locations
- UKJ14 - Oxfordshire
Participation
Legal and financial capacity conditions of participation
A PSQ is included with the ITT pack and Mandatory and Discretionary questions are asked within this
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
12 November 2025, 12:00pm
Tender submission deadline
12 November 2025, 12:00pm
Submission address and any special instructions
The Council is using an e-tendering portal to advertise this opportunity called Proactis and this is hosted on the South East Business Portal found at the following URL. https://sebp.due-north.com/
All the associated ITT documents for this opportunity can be found on the portal under reference DN792732. To download the documentation potential tenderers must be registered on Proactis. and such registration can be made from the landing page provided on the above url. Submissions and any clarification questions must be made through the Proactis platform
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
30 December 2025
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| quality | A set of sub criteria are included in this generic heading and each sub-criteria has their own weighting |
Quality | 70.00% |
| price | Lowest price |
Price | 30.00% |
Other information
Payment terms
The ITT pack contains the Council's Terms and Conditions for this opportunity
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
https://sebp.due-north.com/
The Council is using an e-tendering portal to advertise this opportunity called Proactis and this is hosted on the South East Business Portal found at the following URL. https://sebp.due-north.com/
All the associated ITT documents for this opportunity can be found on the portal under reference DN792732. To download the documentation potential tenderers must be registered on Proactis. and such registration can be made from the landing page provided on the above url
Contracting authority
Oxfordshire County Council
- Public Procurement Organisation Number: PZNW-8281-MHNM
Oxfordshire County Council
Oxford
OX1 1ND
United Kingdom
Contact name: Martin Hall
Telephone: +447889164706
Email: martin.hall@oxfordshire.gov.uk
Website: http://www.oxfordshire.gov.uk
Region: UKJ14 - Oxfordshire
Organisation type: Public authority - sub-central government