Scope
Reference
C1158
Description
The Council is preparing for the planting season winter 2025 - 2026 and is seeking quotations for the supply of 279 trees of various species.
This tender is divided into 3 lots. The Council will award 3 separate contracts based on the lowest tendered price for each lot.
Each lot contains a distinct list of tree species to be supplied with options for providing substitute trees in accordance with the instructions; instructions on how to price each lot are provided in the price schedule spreadsheet to be completed by all tenderers.
Tenderers should complete and return the questionnaire in schedule 4 and the itemised price lists for lots they wish to tender for. Instructions on how to submit tenders is set out in section 2.4.
Tenderers can submit tenders for 1 or more lots.
Lot 1. Tree Supply Lot 1
Description
The tree species (and variety or cultivar) detailed in Lot 1 have been selected as they are commonly available in tree nurseries and suppliers.
Lot 2. Tree Supply Lot 2
Description
The tree species (and variety or cultivar) detailed in Lot 2 have been selected as they are less commonly available in tree nurseries and suppliers than Lot 1.
Lot 3. Tree Supply Lot 3
Description
The tree species detailed in this list have been selected for the purpose of creating a more interesting, robust and diverse urban canopy. We have identified a preferred species suitable for the location and aesthetic outcome but accept that the species may not be in every nursery and that nurseries may have other species that we are unaware of. Therefore an alternative species will be considered acceptable provided it fits the stature and aim of the location.
Contract 1. Tree Supply 2025 Lot 1
Lots
Lot 1. Tree Supply Lot 1
Lot 2. Tree Supply Lot 2
Lot 3. Tree Supply Lot 3
Supplier
Contract value
- £29,391.50 excluding VAT
- £35,269.80 including VAT
Below the relevant threshold
Date signed
15 October 2025
Contract dates
- 15 October 2025 to 12 December 2025
- 1 month, 29 days
Main procurement category
Goods
CPV classifications
- 03452000 - Trees
Procedure
Procedure type
Below threshold - open competition
Supplier
Hillier Nurseries Ltd
Ampfield
Romsey
SO51 9PA
United Kingdom
Telephone: 01794368733
Email: jameshillier@hillier.co.uk
Region: UKJ36 - Central Hampshire
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Contract 1. Tree Supply 2025 Lot 1
Contracting authority
Welwyn Hatfield Borough Council
- Public Procurement Organisation Number: PYHY-6394-TBPP
The Council Offices
Welwyn Garden City
AL8 6AE
United Kingdom
Email: procurement@welhat.gov.uk
Region: UKH23 - Hertfordshire
Organisation type: Public authority - sub-central government