Scope
Reference
C277/2025/2026
Description
Welsh Government Commercial Procurement's Vehicle Hire IV Framework, for access by the Welsh public sector. This framework will replace Vehicle Hire III.
Commercial tool
Establishes a framework
Total value (estimated)
- £100,000,000 excluding VAT
- £120,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 March 2026 to 1 March 2030
- 4 years, 1 day
Main procurement category
Services
CPV classifications
- 60100000 - Road transport services
- 63000000 - Supporting and auxiliary transport services; travel agencies services
- 34140000 - Heavy-duty motor vehicles
- 34100000 - Motor vehicles
Contract locations
- UKL - Wales
Lot constraints
Description of how multiple lots may be awarded:
Lot 1 - Cars
Lot 2 - LCVs (under 3.5T GVW (ICE), under 4.2T GVW (EV)
Lot 3 - Specialist Vehicles (over 3.5T GVW)
Lot 1. Cars
Description
Description: Cars
Lot value (estimated)
- £50,000,000 excluding VAT
- £50,000,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. LCVs (under 3.5T GVW (ICE), under 4.2T GVW (EV)
Description
Description: LCVs (under 3.5T GVW (ICE), under 4.2T GVW (EV)
Lot value (estimated)
- £25,000,000 excluding VAT
- £29,999,997 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3. Specialist Vehicles (over 3.5T GVW)
Description
Description: Specialist Vehicles (over 3.5T GVW)
Lot value (estimated)
- £25,000,000 excluding VAT
- £30,000,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Framework
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
0%
Further information about fees
0.5% management fee
Framework operation description
No rankings, direct award and mini-competition options, annual price increases in line with CPI if requested by successful suppliers.
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
Eligible Welsh organisations as detailed in the Invitation to Tender
Participation
Legal and financial capacity conditions of participation
Lot 1. Cars
Please see ITT
Technical ability conditions of participation
Lot 1. Cars
Please see ITT
Particular suitability
Lot 1. Cars
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Lot 2. LCVs (under 3.5T GVW (ICE), under 4.2T GVW (EV)
Lot 3. Specialist Vehicles (over 3.5T GVW)
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
17 November 2025, 1:00pm
Tender submission deadline
24 November 2025, 1:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
- Welsh
- English
Award decision date (estimated)
28 January 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Commercial | Cost | 65.00% |
| Technical | Quality | 35.00% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Llywodraeth Cymru / Welsh Government
- Public Procurement Organisation Number: PQYQ-3841-BHTP
Gwasanaethau Caffael Corfforaethol / Corporate Procurement Services
Cardiff
CF10 3NQ
United Kingdom
Contact name: Angharad Simmonds
Email: commercialprocurement.fleet@gov.wales
Website: http://gov.wales
Region: UKL22 - Cardiff and Vale of Glamorgan
Organisation type: Public authority - central government
Devolved regulations that apply: Wales