Scope
Reference
I-1857
Description
Oxfordshire County Council is inviting suitably qualified providers to submit tenders for the delivery of a Data Management Service (DMS) to support the secure and anonymised extraction, processing, and reporting of clinical data from two key public health services delivered by GP practices: the NHS Health Check Programme and Long-Acting Reversible Contraception (LARC) services. The appointed provider will support the Council in meeting its statutory obligations under the Health and Social Care Act 2012 and associated regulations, enabling robust and timely reporting against national Public Health Outcomes Framework indicators and local strategic priorities. The scope of the service includes provision and maintenance of administration software, coordination of data extractions from clinical systems, quality assurance processes, and the generation of detailed reports and dashboards. These outputs will inform contract management, statutory reporting, and health equity audits, underpinning the Council's commitment to reducing health inequalities. The contract is anticipated to be signed on 1 April 2026, with a go-live date of 1 July 2026. The initial contract term will be four years, with the option to extend for a further 24 months, subject to performance and strategic need.
Total value (estimated)
- £240,000 excluding VAT
- £288,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 30 June 2030
- Possible extension to 30 June 2032
- 6 years, 3 months
Description of possible extension:
The Contract has an option for extending the initial 4year term by an additional 2years in aggregate
Main procurement category
Services
CPV classifications
- 72000000 - IT services: consulting, software development, Internet and support
- 98300000 - Miscellaneous services
- 85100000 - Health services
- 48900000 - Miscellaneous software package and computer systems
Contract locations
- UKJ14 - Oxfordshire
Participation
Legal and financial capacity conditions of participation
PSG submission and Mandatory/Discretionary checks
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Publication date of tender notice (estimated)
17 October 2025
Enquiry deadline
12 November 2025, 12:00pm
Tender submission deadline
12 November 2025, 12:00pm
Submission address and any special instructions
Tenderers must submit responses via the Council's e-tendering portal called Proactis which is hosted on the South East Business platform. The reference for this submission is DN792732. To access the ITT documentation, Tenderers must be registered on the Proactis portal. All correspondence related to this opportunity must be sent via the messaging facility that Proactis provides
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
30 December 2025
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | Sub Criteria with individual weightings |
Quality | 70.00% |
| price | Lowest price |
Price | 30.00% |
Other information
Payment terms
Contract documentation will be issued with the ITT
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
https://sebp.due-north.com/
The Council will publish all related documentation on its e-tendering platform hosted at https://sebp.due-north.com/ under reference DN792732
Contracting authority
Oxfordshire County Council
- Public Procurement Organisation Number: PZNW-8281-MHNM
Oxfordshire County Council
Oxford
OX1 1ND
United Kingdom
Contact name: iryna
Telephone: +447889164706
Email: martin.hall@oxfordshire.gov.uk
Website: http://www.oxfordshire.gov.uk
Region: UKJ14 - Oxfordshire
Organisation type: Public authority - sub-central government