Scope
Reference
T2656
Description
The Council wishes to appoint an authorised Contractor to transport waste from Belfast City Council's Recycling Centre's, Civic amenity sites, Parks and Cleansing sites, Duncrue Complex, the Zoo and other Council premises as required to the Councils Waste Transfer Station or onward to other contractors for further treatment.
We also require a contractor to provide a range of skip containers to various council sites and facilities for long and short-term hire when required.
Total value (estimated)
- £3,600,000 excluding VAT
- £4,320,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 January 2026 to 31 December 2028
- Possible extension to 31 December 2030
- 5 years
Description of possible extension:
The Council reserves the right to extend/renew the Contract on an annual basis up to a further two years
Options
The right to additional purchases while the contract is valid.
The Council reserves the right to add the following additional requirements to the Service under this Contract during the Contract Period: -
1.17.1 The collection and transportation of other waste items or waste containers to support in-house operations.
1.17.2 The hire of other sizes or types of skips/containers not outlined in the specification
1.17.3 Other similar waste material in the event of non or poor performance by another service provider.
1.17.4 Additional Premises not listed in the Contract. This may be in response to new Premises being identified and/or changes in how the Council's in house operations are resourced and delivered.
1.17.5 Temporary support for the Council's in house operations to cover any shortfall in available resources.
1.17.6 Introduce required changes associated with the Service to the Specification to accommodate changes to the Council's operational model and working practices e.g. functional re-structuring, new customer hub, etc;
1.17.7 Major incident/ environmental incident that requires resource support i.e. waste clean up/spill, additional waste vehicles or additional qualified resources.
1.17.8 The Council reserves the right to add or remove Premises from the Contract in line with the Council's requirements. Where the Council identifies an additional Premises to be added the Contractor will expected to price based similar Premises/ tasks priced in the Pricing Schedule.
Any contract variation may be subject to further Council internal approvals and be in accordance with the provisions of the Public Contracts Regulations
Main procurement category
Services
Contract locations
- UKN - Northern Ireland
Not the same for all lots
CPV classifications are shown in Lot sections, because they are not the same for all lots.
Lot Lot 1. Removal, transportation, and emptying of Skips and Hook Lift Containers
Description
Hauling skips and hook lifts from recycling centres or the council parks to the Council's Waste Transfer Station or to other contractors for further waste treatment.
Lot value (estimated)
- £3,400,000 excluding VAT
- £4,080,000 including VAT
CPV classifications
- 90512000 - Refuse transport services
- 90500000 - Refuse and waste related services
Same for all lots
Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot Lot 2. Hire of Skip and Hook Lift Containers
Description
The Council require the hire of skips and hook lift containers for its 24 parks sites with various sizes of rear end loading open top skips and one closed skip, ranging from 8 yd3 to 12 yd3 capacity.
Lot value (estimated)
- £200,000 excluding VAT
- £240,000 including VAT
CPV classifications
- 44613700 - Refuse skips
- 90511000 - Refuse collection services
Same for all lots
Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Participation
Particular suitability
Lot Lot 1. Removal, transportation, and emptying of Skips and Hook Lift Containers
Lot Lot 2. Hire of Skip and Hook Lift Containers
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
5 November 2025, 12:00pm
Tender submission deadline
12 November 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
9 December 2025
Recurring procurement
Publication date of next tender notice (estimated): 31 July 2030
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Service Delivery and Resourcing Plan | Quality | 50% |
| Implementation Plan | Quality | 30% |
| Contract and Performance Management | Quality | 20% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
Service requirements are known and the service is straightforward with a number of suppliers in the market place
Contracting authority
Belfast City Council
- Public Procurement Organisation Number: PQXY-5321-CGZM
9-21 Adelaide Street
Belfast
BT2 8DJ
United Kingdom
Email: cps@belfastcity.gov.uk
Region: UKN06 - Belfast
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Northern Ireland