Scope
Reference
BSU/002/2025
Description
As Bath Spa University (BSU) scales, grows and diversifies as set out within our Strategy 2030, the information management systems adopted by BSU must be efficient and reliable, avoiding manual or duplication of work, thereby reducing manual errors. The Curriculum Management System (CMS) project will enable BSU to increase levels of data integrity, quality, efficiency and compliance, whilst reducing inefficiencies, manual effort, risks and student complaints.
BSU are looking to procure and implement a CMS software-based solution, to manage tasks and processes relating to our portfolio of academic programmes of study. It will support the design, development, modification, management, quality assurance, governance and delivery of taught programmes and modules. The system will be structured to provide guidance to staff, direction of processes, helping to increase efficiency and improve institutional data quality. The curriculum management system will support the lifecycle of a programme, delivering a transparent workflow, recording and managing accurate data as a central repository of all programme related information. In addition to the development process, the CMS will support documentation, maintenance, timetabling, resourcing, and reporting associated with programme management and delivery.
The solution will provide functionality to digitise curriculum design, modifications, operations, and publication, through a single information management system platform. All actions should be managed in-system, with no requirement for manual activities in third-party applications. The full breakdown of requirements is contained in the Specification and Evaluation Criteria documents available through the portal.
This notice is inviting supplier to register on our eProcurement system and if suitable to submit a selection and tender response under an open tender procedure.
Access Code: 8RRE984NT6
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=986664373
Total value (estimated)
- £600,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 7 April 2026 to 6 April 2030
- Possible extension to 6 April 2036
- 10 years
Description of possible extension:
Two extension options of 36 months each.
Main procurement category
Services
CPV classifications
- 48000000 - Software package and information systems
- 48190000 - Educational software package
- 72212190 - Educational software development services
- 72212780 - System, storage and content management software development services
Contract locations
- UK - United Kingdom
Participation
Legal and financial capacity conditions of participation
Minimum level of economic and financial standing (Financial Turnover of at least twice the contract value). Full details provided within the tender documentation.
Technical ability conditions of participation
Minimum technical capability related to the system that must be passed within the PSQ. Full details provided within the tender documentation.
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
31 October 2025, 10:00am
Tender submission deadline
14 November 2025, 10:00am
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
11 March 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Full details within tender documentation | Quality | 60% |
| Full details within tender documentation | Price | 40% |
Other information
Description of risks to contract performance
Changes in scope due to organisational changes or requirement identified once in contract implementation or contract life.
Applicable trade agreements
- Government Procurement Agreement (GPA)
- Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Bath Spa University
- Public Procurement Organisation Number: PBMW-5596-NRJW
Newton Park, Newton St Loe
Bath
BA2 9BN
United Kingdom
Telephone: 01225 875338
Email: procurement@bathspa.ac.uk
Region: UKK12 - Bath and North East Somerset, North Somerset and South Gloucestershire
Organisation type: Public authority - sub-central government