Scope
Reference
CAV-FTS-60885
Description
The Cardiff and Vale University Health Board require a supplier to provide vending
machines across their sites. This will be done via one of Three options:
Option 1 - Supply and Maintain
Option 2 - Full Service
Option 4 - Outright Purchase
Total value (estimated)
- £200,000 excluding VAT
- £239,997 including VAT
Above the relevant threshold
Contract dates (estimated)
- 19 December 2025 to 18 December 2028
- Possible extension to 18 December 2030
- 5 years
Description of possible extension:
To be taken in annual tranches at sole discretion of the Health Board
Main procurement category
Goods
CPV classifications
- 42933300 - Automatic goods-vending machines
Contract locations
- UKL22 - Cardiff and Vale of Glamorgan
Participation
Legal and financial capacity conditions of participation
Please refer to CAVUHB Terms and Conditions
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
7 November 2025, 4:00pm
Tender submission deadline
14 November 2025, 2:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
1 December 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Commercial | Price | 60.00% |
| Technical | Quality | 40.00% |
Other information
Payment terms
Please refer to Terms and Conditions
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
- Public Procurement Organisation Number: PXWV-6492-CGMN
Woodland House, Maes-Y-Coed Road
Cardiff
CF14 4HH
United Kingdom
Contact name: Harry Davies
Email: Harry.Davies6@wales.nhs.uk
Region: UKL22 - Cardiff and Vale of Glamorgan
Organisation type: Public authority - central government
Devolved regulations that apply: Wales