- Lot 1. Envelopes
- Lot 2. Adhesive Labels (including ESPO's smartbuy range)
- Lot 3. Premium Adhesive Labels
- Lot 4. Repositionable Notes (including ESPO's smartbuy range)
- Lot 5. Premium Repositionable Notes
- Lot 6. Notebooks and Pads (including ESPO's smartbuy range)
- Lot 7. Educational Notebooks, Registers and Revision Aids
- Lot 8. Flipchart Pads (including ESPO's smartbuy range)
- Lot 9. Office Storage Boxes and Filing Modules
Scope
Reference
169_26
Description
ESPO catalogue framework covering the supply of repositionable notes, self-adhesive labels, envelopes, notebooks, pads, flipchart pads, cardboard storage boxes, filing modules and other associated products.
The Framework is divided into 9 lots.
Please refer to the tender documents for further details - the closing date for submission of Tenders is 12:00 (12 noon) on 14 November 2025.
To tender (please proceed to step (e) if an expression of interest has already been completed):
(a) Go to https://www.eastmidstenders.org/; (b) Register (if not already registered on ProContract); (c) Search for tender opportunity '169_26' (via "View Opportunities" from the EastMidsTenders Portal); (d) Express an interest; (e) Download the tender documents (from the ProContract Activity summary screen).
Any questions or clarifications relating to this tender opportunity should be submitted to ESPO as a message on the eProcurement Portal, once an Expression of interest has been completed.
Commercial tool
Establishes a framework
Total value (estimated)
- £8,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 March 2026 to 31 March 2027
- Possible extension to 28 February 2030
- 4 years
Description of possible extension:
Once the initial period of the contract has ended (i.e., 31 March 2027), there is an option to extend the framework by up to a further 35 months. This is dependent on ESPO, ESPO Customers, and market needs, as well as the performance of sales.
Total estimated values captured in this notice include the option to extend the framework as noted above.
Options
The right to additional purchases while the contract is valid.
ESPO reserves the right to add or remove to the products listed within Appendix 1 - Pricing Schedule throughout the lifetime of the Framework so long as they are in line with the Framework scope.
Main procurement category
Goods
Contract locations
- UK - United Kingdom
- GG - Guernsey
- IM - Isle of Man
- JE - Jersey
Not the same for all lots
CPV classifications are shown in Lot sections, because they are not the same for all lots.
Lot 1. Envelopes
Description
This Lot is for the supply and delivery of envelopes including, but not limited to envelopes with windows, enveloped without windows, air cushioned envelops, board backed envelopes and large format envelopes to the ESPO distribution centre.
For further details, please refer to the tender documents.
Lot value (estimated)
- £912,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 30190000 - Various office equipment and supplies
Same for all lots
Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 2. Adhesive Labels (including ESPO's smartbuy range)
Description
This Lot is for the supply and delivery of adhesive labels including, but not limited to multipurpose labels, recycled standard labels, spine labels and coloured labels to the ESPO distribution centre.
The objective of the smartbuy products included within this Lot is to provide the best value option for ESPO customers.
For further details, please refer to the tender documents.
Lot value (estimated)
- £1,440,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 30192800 - Self-adhesive labels
- 30199000 - Paper stationery and other items
Same for all lots
Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 3. Premium Adhesive Labels
Description
This Lot is for the supply and delivery of premium adhesive labels including, but not limited to laser address labels, laser shipping labels, resistant labels, recycled quick peel labels and jam free labels to the ESPO distribution centre.
For further details, please refer to the tender documents.
Lot value (estimated)
- £576,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 30192800 - Self-adhesive labels
- 30199000 - Paper stationery and other items
Same for all lots
Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 4. Repositionable Notes (including ESPO's smartbuy range)
Description
This Lot is for the supply and delivery of repositionable notes including, but not limited to branded repositionable notes, recycled notes, extra sticky notes, pop up notes and repositionable index tabs to the ESPO distribution centre.
The objective of the smartbuy products included within this Lot is to provide the best value option for ESPO customers.
For further details, please refer to the tender documents.
Lot value (estimated)
- £720,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 22816300 - Sticky-note pads
- 30199000 - Paper stationery and other items
Same for all lots
Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 5. Premium Repositionable Notes
Description
This Lot is for the supply and delivery of premium repositionable notes including, but not limited to standard colour notes, extra adhesive notes, recycled notes and repositionable index tabs to the ESPO distribution centre.
For further details, please refer to the tender documents.
Lot value (estimated)
- £576,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 22816300 - Sticky-note pads
- 30199000 - Paper stationery and other items
Same for all lots
Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 6. Notebooks and Pads (including ESPO's smartbuy range)
Description
This Lot is for the supply and delivery of notebooks and pads including, but not limited to twin wirebound notebooks, project books, casebound notebooks, shorthand notebooks, pocket sized notebooks and refill pads to the ESPO distribution centre.
The objective of the smartbuy products included within this Lot is to provide the best value option for ESPO customers.
For further details, please refer to the tender documents.
Lot value (estimated)
- £989,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 22800000 - Paper or paperboard registers, account books, binders, forms and other articles of printed stationery
Same for all lots
Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 7. Educational Notebooks, Registers and Revision Aids
Description
This Lot is for the supply and delivery of educational notebooks, registers and revision aids including, but not limited to diaries, planners, education books, registers, index and revision cards, revision notepads and laboratory books to the ESPO distribution centre.
For further details, please refer to the tender documents.
Lot value (estimated)
- £867,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 22111000 - School books
- 22800000 - Paper or paperboard registers, account books, binders, forms and other articles of printed stationery
Same for all lots
Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 8. Flipchart Pads (including ESPO's smartbuy range)
Description
This Lot is for the supply and delivery of flipchart pads to the ESPO distribution centre.
The objective of the smartbuy products included within this Lot is to provide the best value option for ESPO customers.
For further details, please refer to the tender documents.
Lot value (estimated)
- £1,440,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 30197621 - Flipchart pad
Same for all lots
Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 9. Office Storage Boxes and Filing Modules
Description
This Lot is for the supply and delivery of office storage boxes and filing modules including, but not limited to storage boxes, archive boxes, magazine files and environmentally friendly boxes to the ESPO distribution centre.
For further details, please refer to the tender documents.
Lot value (estimated)
- £480,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 22853000 - File holders
- 30190000 - Various office equipment and supplies
- 39132000 - Filing systems
Same for all lots
Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Framework
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
1%
Further information about fees
Framework Fees will be based on a percentage of the total turnover of business conducted by Suppliers under the Framework.
For further details, please refer to the tender documents.
Framework operation description
It should be noted that the Framework could be used, as outlined in option 1 and 2 below, by ESPO where paper stationery, office storage boxed and associated products are required:
Option 1 - Call-off without competition
'Calling-off' Goods from the awarded Supplier who is a) included in the Framework and b) identified as offering the most advantageous solution to ESPO's requirements, based on the Framework award decision.
For all Lots (including sub-lots), purchase orders will be placed with the awarded Supplier(s) as required by ESPO.
Option 2 - Call-off with competition (Further Competitive Selection Process)
'Calling-off' by conducting a competition (further competitive selection process) amongst those Suppliers identified in the Framework as being able to provide the required Goods.
Please refer to the tender documents for any further details.
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Legal and financial capacity conditions of participation
Lot 1. Envelopes
Lot 2. Adhesive Labels (including ESPO's smartbuy range)
Lot 3. Premium Adhesive Labels
Lot 4. Repositionable Notes (including ESPO's smartbuy range)
Lot 5. Premium Repositionable Notes
Lot 6. Notebooks and Pads (including ESPO's smartbuy range)
Lot 7. Educational Notebooks, Registers and Revision Aids
Lot 8. Flipchart Pads (including ESPO's smartbuy range)
Lot 9. Office Storage Boxes and Filing Modules
Refer to the tender documents for conditions of participation (note: the Procurement Specific Questionnaire which includes Conditions of Participation questions, is captured as a Question set in the eProcurement Portal, ProContract, and is completed online there once a response has been started).
Technical ability conditions of participation
Lot 1. Envelopes
Lot 2. Adhesive Labels (including ESPO's smartbuy range)
Lot 3. Premium Adhesive Labels
Lot 4. Repositionable Notes (including ESPO's smartbuy range)
Lot 5. Premium Repositionable Notes
Lot 6. Notebooks and Pads (including ESPO's smartbuy range)
Lot 7. Educational Notebooks, Registers and Revision Aids
Lot 8. Flipchart Pads (including ESPO's smartbuy range)
Lot 9. Office Storage Boxes and Filing Modules
Refer to the tender documents for conditions of participation (note: the Procurement Specific Questionnaire which includes Conditions of Participation questions, is captured as a Question set in the eProcurement Portal, ProContract, and is completed online there once a response has been started).
Particular suitability
Lot 1. Envelopes
Lot 2. Adhesive Labels (including ESPO's smartbuy range)
Lot 3. Premium Adhesive Labels
Lot 4. Repositionable Notes (including ESPO's smartbuy range)
Lot 5. Premium Repositionable Notes
Lot 6. Notebooks and Pads (including ESPO's smartbuy range)
Lot 7. Educational Notebooks, Registers and Revision Aids
Lot 8. Flipchart Pads (including ESPO's smartbuy range)
Lot 9. Office Storage Boxes and Filing Modules
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
7 November 2025, 5:00pm
Tender submission deadline
14 November 2025, 12:00pm
Submission address and any special instructions
Please refer to all instructions captured via https://www.eastmidstenders.org/.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
30 January 2026
Award criteria
Lot 1. Envelopes
Lot 2. Adhesive Labels (including ESPO's smartbuy range)
Lot 4. Repositionable Notes (including ESPO's smartbuy range)
Lot 6. Notebooks and Pads (including ESPO's smartbuy range)
Lot 7. Educational Notebooks, Registers and Revision Aids
Lot 8. Flipchart Pads (including ESPO's smartbuy range)
Lot 9. Office Storage Boxes and Filing Modules
| Name | Type | Weighting |
|---|---|---|
| Price (Lots 1, 2, 4, 6, 7, 8 and 9) | Price | 80% |
| Non-Price (Lots 1, 2, 4, 6, 7, 8 and 9) | Quality | 20% |
Lot 3. Premium Adhesive Labels
Lot 5. Premium Repositionable Notes
| Name | Type | Weighting |
|---|---|---|
| Price (Lots 3 and 5) | Price | 70% |
| Non-Price (Lots 3 and 5) | Quality | 30% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
https://www.eastmidstenders.org/
To tender (please proceed to step (e) if an expression of interest has already been completed):
(a) Go to https://www.eastmidstenders.org/; (b) Register (if not already registered on ProContract); (c) Search for tender opportunity '169_26' (via "View Opportunities" from the EastMidsTenders Portal); (d) Express an interest; (e) Download the tender documents (from the ProContract Activity summary screen).
Technical specifications to be met
https://www.eastmidstenders.org/
Please refer to the tender documents (see above for further details including summary instructions on how to access these).
Contracting authority
Leicestershire County Council, trading as ESPO
- Public Procurement Organisation Number: PYDD-1122-TCVN
Barnsdale Way, Grove Park, Enderby
Leicester
LE19 1ES
United Kingdom
Region: UKF22 - Leicestershire CC and Rutland
Organisation type: Public authority - sub-central government