Scope
Description
The successful Supplier will be required to provide Cleaning Services for Bordesley Green Girls School (BGGS).
We are proud of our students and of our school; our Progress 8 results put us in the top 15% of schools nationally.
Our pupils are rightly ambitious, and they go on from our Sixth Form to the UK's top universities or to apprenticeships in some of the country's leading companies. We work hard every day to ensure our pupils receive the very best state education available and to encourage them to believe in themselves.
This contract will be fixed price in nature with the successful contractor guaranteeing both the number of input hours to the contract and the quality of cleaning provision.
We are seeking a suitably experienced contractor who has current experience of working within the secondary school marketplace, ideally with a strong operational base within the Birmingham or Midlands area, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when required moving forwards into this contract term.
The scope of the contract covers all cleaning provision within the School buildings. The successful contractor will be expected to deliver a concise and detailed method of management reporting at the end of each month thus updating the senior management team within the School on the contract performance.
Any variations to the contract that are requested by the client should be invoiced at the agreed rate and should be calculated on an hourly rate per employee needed to carry out the variation to the satisfaction of the contract supervising officer. The School requirement shall be for 190 academic days, 5 inset days and 20 days periodic cleaning per annum.
Whilst the monthly charge will represent one-twelfth of the contract cost, a reconciliation will take place monthly to reconcile the actual hours worked within the contract. If the hours worked are less than those budgeted for a credit will be required by the School. The School require that the tendered number of hours are always worked, and the successful contractor is expected to have a system in place to cover for both planned and unplanned leave.
The Contractor shall provide a comprehensive cleaning service to the Site to promote a clean, healthy and safe environment which presents a positive image to all users and visitors.
The Site must always meet health, safety and environmental standards appropriate to the Site and its use and the successful Contractor must comply with the Client's health, safety and environmental policies and procedures. The Services must be provided so as not to interrupt the routine of the Site.
The focus of our requirement is for a high-quality cleaning service, fully compliant to the agreed specification always.
The projected cost of cleaning for the current year, including a daytime cleaner, is circa £175K, however it is believed that through equipment and cleaning material innovation and the effective recruitment, training and supervision of cleaning staff there potentially is some opportunity for improvement.
The focus of our requirement is equally for a high-quality cleaning service, fully compliant to the agreed specification always.
NB: Please note that the successful contractor will pay a proportion of the procurement consultancy fee on award of this contract, which will be to the value of £3,250.00 plus VAT. This fee will be invoiced immediately after the standstill period. To ensure transparency, you will clearly show within your management fee a breakdown of this fee, over the initial three-year length of the contract.
Please see PSQ Document for more information.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Birmingham:-School-cleaning-services./836E82892Q
To respond to this opportunity, please click here:
Total value (estimated)
- £875,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 August 2026 to 31 July 2029
- Possible extension to 31 July 2031
- 5 years
Description of possible extension:
3+2
Please see PSQ Document for more information.
Main procurement category
Services
CPV classifications
- 90919300 - School cleaning services
Contract locations
- UKG31 - Birmingham
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
14 November 2025, 12:00pm
Submission type
Tenders
Tender submission deadline
6 February 2026, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
30 March 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Criterion 2 | Quality | 70% |
| Criterion 1 | Price | 30% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
Please see PSQ Document for more information.
Contracting authority
Bordesley Green Girls School ~ Cleaning Tender
- Public Procurement Organisation Number: PCBT-6355-LZMN
Bordesley Green Road
Birmingham
B9 4TR
United Kingdom
Region: UKG31 - Birmingham
Organisation type: Public authority - sub-central government