Scope
Reference
CCD01619
Description
Stevenage Borough Council is currently out to procurement for Void Property Works
The Council intends to enter into TWO separate Contracts for the improvement of its Properties to meet its repairing obligations as a landlord. We require these new contracts to engage external contractors primarily to;
• Deliver larger void works where the Council does not have sufficient capacity or outsourcing of the work provides better value for money
• Provide greater flexibility to refurbish empty properties as quickly as possible
Each contract will be for an initial period of 2 years with the option for the Council to extend for up to 2 years by means of one or more extension periods not exceeding 2 years in the aggregate.
It is anticipated that both contracts will commence in February 2026.
The contract values may flex appropriately as required by the Council to suit the Council's need for support during the term, it is the council's intention to transition a significant portion of this work in-house beginning in the second year of the contract. This approach reflects the council's commitment to developing internal capacity, enhancing control over quality, and optimising long-term value for money. The Council provides no guarantee of work volumes over the duration of the term. For avoidance of doubt, neither of the two contracts shall exceed a total contract value of more than £5million over their term (inclusive of extensions).
This procurement is an Open procedure. Organisations wishing to take part in this project are invited to 'express an interest' and also 'opt in' which will give access to the full procurement documents in the e-tendering system.
To be considered as a Tenderer you must complete and submit a Tender by the deadline on the portal https://in-tendhost.co.uk/supplyhertfordshire/aspx/Home
Please allow sufficient time to make your return, as Tender submissions cannot be uploaded and submitted after this return deadline.
Please ensure that where possible documents are uploaded as a PDF and that file names are succinct.
Any questions relating to this procurement must be made via correspondence on the website, in accordance with the procurement documents, and can be addressed to the main contact as shown in the details above.
Tenderers should be aware that any Contract formed as a result of this procurement process shall be executed as a deed. Tenderers should seek independent legal advice on the implications of this prior to submitting their Tender, where appropriate.
The use of Lots has been considered for this procurement, but have not been used, because the Council determined that this work would be best served by two contracts covering the same area which are allocated work on a rotating basis.
Please note that the contract requirements will be subject to available financial resources, supplier performance and flexibility to meet changing demands.
To access this opportunity please visit https://in-tendhost.co.uk/supplyhertfordshire/aspx/Home
Total value (estimated)
- £10,000,000 excluding VAT
- £12,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 23 February 2026 to 22 February 2028
- Possible extension to 22 February 2030
- 4 years
Description of possible extension:
Each contract will be for an initial period of 2 years with the option for the Council to extend by up to 2 years by means of one or more extension periods not exceeding 2 years in the aggregate
Main procurement category
Works
CPV classifications
- 45211310 - Bathrooms construction work
- 45310000 - Electrical installation work
- 45421151 - Installation of fitted kitchens
- 45453100 - Refurbishment work
Contract locations
- UKH23 - Hertfordshire
Submission
Enquiry deadline
4 November 2025, 12:00pm
Tender submission deadline
17 November 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
12 January 2026
Recurring procurement
Publication date of next tender notice (estimated): 2 October 2027
Award criteria
| Name | Description | Type |
|---|---|---|
| Simple description | Price 40% Quality 50% Social Value 10% |
Price |
Weighting description
Price 40% Quality 50% Social Value 10%
Other information
Description of risks to contract performance
Known Risk - Local Government Re-Organisation
The Council may be subject to reorganisation under legislation introduced in relation to Local Government Reorganisation. In those circumstances there may be instances where repetitious or duplicated agreements become difficult or burdensome to continue with. In those circumstances, the contract that tenderers enter into will be subject to a provision that will allow the Council to terminate or curtail the contract if it would be prudent to do so.
For more information see Devolution and Local Government Reorganisation - https://eu-west-1.protection.sophos.com/?d=stevenage.gov.uk&u=aHR0cHM6Ly93d3cuc3RldmVuYWdlLmdvdi51ay9hYm91dC10aGUtY291bmNpbC9kZXZvbHV0aW9uLWFuZC1sb2NhbC1
nb3Zlcm5tZW50LXJlb3JnYW5pc2F0aW9u&p=m&i=Njc1YWRlZjc1NDE2OGQwYTc0ODNlMjRk&t=RzlLTVBrZGk5Mm9SWmN6QTB0ZDhXWjVCK293aDFKcUFxOHFzZXNONFJsWT0=&h=e1610d3031634f34af91e9ff0aeea9e7&s=AVNPUEhUT0NFTkNSWVBUSVbz12zF51qb-8BVQFZmXv1FF1Jq6YJF89IUaYUtpnWtCQ
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
https://in-tendhost.co.uk/supplyhertfordshire/aspx/Home
All documents are available from the portal as per the web address above
Contracting authority
Stevenage Borough Council
- Public Procurement Organisation Number: PHLV-8626-LHWZ
Daneshill House, Danestrete
Stevenage
SG1 1HN
United Kingdom
Email: procurement@stevenage.gov.uk
Website: https://www.stevenage.gov.uk/
Region: UKH23 - Hertfordshire
Organisation type: Public authority - sub-central government