Scope
Reference
CN260458
Description
The provision of emergency response specialist tree surgery teams to attend at short notice on a 24/7 basis. Emergency response times will include 2 hour and 24-hour requirement. Suppliers will be required to provide suitably qualified staff and have access to the necessary specialised equipment to be able to remove fallen trees and branches from causing an obstruction to the highway. Moreover, the ability to work at height in a safe manner, using appropriate working methods to remove broken or hanging branches or partially fallen trees presenting a danger to the highway.
The existing Emergency Tree Works contract (Ref: SC21010) expires on 31st March 2026. The contract is not subject to further renewal and therefore a new procurement exercise is being conducted to set up a new contract.
More information on the service can be found within the procurement Documents
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Total value (estimated)
- £12,000,000 including VAT
Above the relevant threshold
Main procurement category
Services
CPV classifications
- 77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services
Lot constraints
Maximum number of lots a supplier can be awarded: 1
Not the same for all lots
Contract locations and contract dates are shown in Lot sections, because they are not the same for all lots.
Lot 1. Lot 1 - West
Description
Dartford, Gravesham, Maidstone, Sevenoaks, Tonbridge & Malling and Tunbridge Wells, *Medway West
Lot value (estimated)
- £6,000,000 including VAT
Contract dates (estimated)
- 31 March 2026 to 31 March 2031
- Possible extension to 31 March 2034
- 8 years, 1 day
Description of possible extension:
The contract can be extended for up to three years, at the discretion of the Council.
Contract locations
- UKJ4 - Kent
Same for all lots
CPV classifications are shown in the Scope section, because they are the same for all lots.
Lot 2. Lot 2 - East
Description
Ashford, Canterbury, Dover, Folkestone & Hythe, Swale and Thanet, *Medway East
Lot value (estimated)
- £6,000,000 including VAT
Contract dates (estimated)
- 1 April 2026 to 31 March 2031
- Possible extension to 31 March 2034
- 8 years
Description of possible extension:
The contract can be extended for up to three years, at the discretion of the Council.
Same for all lots
CPV classifications are shown in the Scope section, because they are the same for all lots.
Participation
Particular suitability
Lot 1. Lot 1 - West
Lot 2. Lot 2 - East
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
26 November 2025, 12:00pm
Submission type
Tenders
Tender submission deadline
26 November 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
16 February 2026
Award criteria
Lot 1. Lot 1 - West
| Name | Description | Type | Weighting |
|---|---|---|---|
| Lowest NTV over Minimum Quality Threshold. | Info in ITT Letter |
Price | 100% |
Lot 2. Lot 2 - East
| Name | Description | Type | Weighting |
|---|---|---|---|
| Lowest NTV over Minimum Quality Threshold. | Info in ITT Letter. |
Price | 100% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
The Competitive Flexible Procedure (CFP) chosen for this procurement is based upon 4 stages. 1) Invitation to tender (Including PSQ). 2) Clarification and Negotiation. 3) Invitation to Submit Final Tender (ISFT). 4) Contract Award.
Contracting authority
Kent County Council
- Public Procurement Organisation Number: PLDL-8938-YGYW
County Hall
Maidstone
ME14 1XQ
United Kingdom
Contact name: Adam Chilvers
Email: Adam.chilvers@kent.gov.uk
Region: UKJ45 - Mid Kent
Organisation type: Public authority - sub-central government