Scope
Reference
C394990
Description
The NHSBSA is a Special Health Authority and an Arm's Length Body of the Department of Health and Social Care. We provide a range of critical central services to NHS organisations (our 'clients'), NHS contractors, health bodies, patients and the public (our 'customers').
The NHSBSA requires a service for the Secure Bulk Destruction & Disposal of Confidential Waste over the course of a four-year contract period. Waste products for destruction include NHS prescriptions and patient medical records as well as waste cardboard. Due to the value that this wastepaper can attract within the paper pulp and paper recycling market, it is expected that the NHSBSA may be able to generate revenue from this contract.
At this stage we are seeking high-level input to enable us to assess the market and to inform any future procurement strategy to ensure compliance with The Procurement Act 2023 and/or the Public Contracts Regulations 2015 as the case maybe.
Interested parties must register an interest in this RFI via https://health-family.force.com/s/Welcome (search opportunities using system reference C394990). Suppliers can register from Wednesday 15th October 2025 and the RFI documents will be made available on Wednesday 15th October 2025.
The window for clarification questions will close on Monday 27th October 2025 at 12:00 noon BST and written RFI responses are requested by no later than Wednesday 29th October 2025 at 12:00 noon BST.
The NHS Business Services Authority (NHSBSA) invites all interested economic operators to participate in an RFI. Your organisation's involvement with our RFI is an invaluable way of us ensuring that, with your input, we have the best support and guidance to inform any subsequent procurement.
Please note that at this stage a route to market has not yet been determined. However, should the outcome of this RFI determine that the best value route to market is via a framework then any subsequent invitation to tender and notices will be restricted to those appointed to the applicable framework and will be governed by the Procurement Regulations 2015 or the Procurement Act 2023 as stipulated by the framework in question.
Additional Information:
Suppliers should note that this RFI is a market research exercise only and it is not an invitation to tender, an invitation to offer an agreement or a guarantee there will be a future procurement exercise.
If you do not wish to take part in this RFI exercise, it will not affect any current or future business with the NHSBSA.
Participation in this RFI is limited to suppliers that meet the definition of "economic operator" under the Public Contracts Regulations 2015. "Economic operator" means any person, or public entity, or group of such persons and entities, including any temporary association of undertakings, that offers the execution of works or a work, the supply of products or the provision of services on the market. Where a participant does not meet this criteria they may be removed from the RFI process.
Disclaimers:
(1) No competitive advantage will be gained by the suppliers engaging with the NHSBSA at this early stage and NHSBSA will ensure equal treatment of all interested parties at all times. We will make the outputs of the day available to those Suppliers who are unable to attend.
(2) NHSBSA does not bind itself, by conducting this RFI exercise, to commence any procurement procedure or award any contract, and will not in any event be responsible for any costs incurred by invitees in attending and/or preparing for the presentation and individual supplier meeting referred to above.
(3) Confidentiality of information which is clearly marked or identified as being confidential and which is reasonably viewed by NHSBSA as confidential will be observed, but NHSBSA does not accept any blanket claims of confidentiality.
Total value (estimated)
- £120,000 excluding VAT
- £144,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 August 2026 to 31 July 2030
- 4 years
Main procurement category
Services
CPV classifications
- 90500000 - Refuse and waste related services
- 90511400 - Paper collecting services
- 90514000 - Refuse recycling services
- 92512100 - Archive destruction services
- 90512000 - Refuse transport services
- 79996100 - Records management
- 34928480 - Waste and rubbish containers and bins
- 63120000 - Storage and warehousing services
- 90513000 - Non-hazardous refuse and waste treatment and disposal services
- 90510000 - Refuse disposal and treatment
- 72512000 - Document management services
Contract locations
- UK - United Kingdom
Engagement
Engagement deadline
29 October 2025
Engagement process description
The full scope of the engagement is set out within the Scope of this Notice.
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Publication date of tender notice (estimated)
10 February 2026
Contracting authority
NHS Business Services Authority
- Public Procurement Organisation Number: PRLZ-1599-JGTT
Stella House, Goldcrest Way, Newburn Riverside
Newcastle upon Tyne
NE15 8NY
United Kingdom
Contact name: Commercial Services
Email: commercialservicesteam@nhsbsa.nhs.uk
Website: https://www.nhsbsa.nhs.uk/
Region: UKC22 - Tyneside
Organisation type: Public authority - central government