Scope
Reference
ProContract Reference: DN787033
Description
South Yorkshire Mayoral Combined Authority are seeking to establish a closed framework for the Supply of Rail for use on the Sheffield Supertram Light Rail Network.
The framework will be split into 2 Lots:
Lot 1 - Grooved Rail
Lot 2 - Flat Bottomed Rail
Commercial tool
Establishes a framework
Total value (estimated)
- £3,500,000 excluding VAT
- £4,200,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 December 2025 to 30 November 2029
- 4 years
Main procurement category
Goods
CPV classifications
- 34941000 - Rails and accessories
Contract locations
- UKE3 - South Yorkshire
Lot 1. Lot 1 - Grooved Rail
Description
To facilitate the next rail replacement programme, SYMCA need to procure additional grooved (embedded) rails (Lot 1) suitable for installation on the tram network.
For Call-off 1, the supplier is to provide the following quantities of grooved rail:
• Amount - 500t (METRIC TONNES)
• Rail to be supplied in nominally 18.288m length, within the tolerance in BS EN14811:2019.
Lot value (estimated)
- £2,200,000 excluding VAT
- £2,640,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Lot 2 - Flat Bottomed Rail
Description
To facilitate the next rail replacement programme, SYMCA need to procure additional flat bottom/Vignole rails (Lot 2) suitable for installation on the tram network.
For Call-off 1, the supplier is to provide the following quantities of flat bottom rail:
• Amount -300t (METRIC TONNES)
• Rail to be supplied in nominally 18.288m length, within the tolerance in BSEN13674-4:2019.
• All rails to be undrilled.
Lot value (estimated)
- £1,300,000 excluding VAT
- £1,560,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Framework
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
0%
Framework operation description
Suppliers are invited to apply for appointment to the Framework through a competitive tendering procedure. As part of this process, the Authority will simultaneously award an initial call-off contract to the highest scoring bidder, based on the evaluation criteria set out.
Following the initial call-off, subsequent call-off contracts will be awarded via mini competitions among appointed suppliers. These mini competitions will be conducted in accordance with Section 46 of the Act and will be evaluated using a combination of cost and quality, with specific criteria and weightings defined at the time of each competition.
Award method when using the framework
With competition
Contracting authorities that may use the framework
Establishing party only
Participation
Particular suitability
Lot 1. Lot 1 - Grooved Rail
Lot 2. Lot 2 - Flat Bottomed Rail
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
6 November 2025, 5:00pm
Tender submission deadline
17 November 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
24 November 2025
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Price | Price | 80% | |
| Compliance | Compliance based on Pass / Fail against the specification. Delivery Timescales and Environmental |
Quality | 20% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
https://procontract.due-north.com
All associated tender documents can be found via the above framework.
Project ref: DN787033
Contracting authority
South Yorkshire Mayoral Combined Authority
- Public Procurement Organisation Number: PDBT-6675-QXPN
11 Broad Street West
Sheffield
S1 2BQ
United Kingdom
Region: UKE32 - Sheffield
Organisation type: Public authority - sub-central government