Scope
Reference
BLC0177
Description
BlueLight Commercial are looking to implement a Framework for the delivery of Media Digitisation Services. This will include the conversion of legacy media to digital records including meta data for integration with a Digital Evidence Management system.
Tender Documentation is scheduled to be published on 11th August and no documentation will be available before this date.
The Framework will include 6 lots which are:
Lot 1: VHS Media Conversion - In House - With DEMS Integration - This lot is for the provision of software, hardware and training to enable a Customer to convert VHS tapes to digital files and have the files imported via integration with a Digital Evidence Management Solution (DEMS) managed by the Customer.
Lot 2: VHS Media Conversion - In House - With DEMS Provided - This lot is for the provision of software, hardware and training to enable a Customer to convert VHS tapes to digital files and have the files available via a Digital Evidence Management Solution (DEMS) provided as part of your solution.
Lot 3: VHS Media Conversion - Outsource - With DEMS Integration - This lot is for the provision of conversion services delivered completely by a third party with electronic files being returned securely to the Customer and ingested by a Digital Evidence Management Solution managed by the Customer.
Lot 4: VHS Media Conversion - Outsource - With DEMS Provided - This lot is for the provision of conversion services delivered completely by a third party with electronic files being available to the Customer via a Digital Evidence Management Solution (DEMS) provided as part of your solution.
Lot 5: Niche Media Digitisation - DEMS Integration: This lot is for the conversion of other forms of legacy media, I.e. microfiche, CD, DVD's to an electronic file for ingestion by a Digital Evidence Management solution managed by the Customer.
Lot 6: Niche Media Digitisation - DEMS Provided: This lot is for the conversion of other forms of legacy media, I.e. microfiche, CD, DVD's to an electronic file for ingestion by a Digital Evidence Management solution provided as part of your solution.
Commercial tool
Establishes a framework
Lot 1. Lot 1: VHS Media Conversion - In House - With DEMS Integration
Description
This lot is for the provision of software, hardware and training to enable a Customer to convert VHS tapes to digital files and have the files imported via integration with a Digital Evidence Management Solution (DEMS) managed by the Customer.
Contract 1. Lot 1 - VHS Media Conversion - In House - With DEMS Integration
Lots
Lot 1. Lot 1: VHS Media Conversion - In House - With DEMS Integration
Suppliers (2)
Contract value
- £50,000,000 excluding VAT
- £60,000,000 including VAT
Framework lot values may be shared with other lots
Above the relevant threshold
Award decision date
13 October 2025
Date assessment summaries were sent to tenderers
13 October 2025
Standstill period
- End: 23 October 2025
- 8 working days
Earliest date the contract will be signed
24 October 2025
Contract dates (estimated)
- 3 November 2025 to 2 November 2029
- 4 years
Main procurement category
Services
CPV classifications
- 30233000 - Media storage and reader devices
- 32322000 - Multimedia equipment
- 72311100 - Data conversion services
Information about tenders
Lot 1. Lot 1: VHS Media Conversion - In House - With DEMS Integration
- 2 tenders received
- 2 tenders assessed in the final stage:
- 0 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 2 suppliers awarded contracts
- 0 suppliers unsuccessful (details included for contracts over £5 million)
Lots that will not be awarded
Description
This lot is for the provision of software, hardware and training to enable a Customer to convert VHS tapes to digital files and have the files available via a Digital Evidence Management Solution (DEMS) provided as part of your solution.
CPV classifications
- 30233000 - Media storage and reader devices
- 32322000 - Multimedia equipment
- 72311100 - Data conversion services
Date of decision not to award
14 October 2025
Description
This lot is for the provision of conversion services delivered completely by a third party with electronic files being returned securely to the Customer and ingested by a Digital Evidence Management Solution managed by the Customer.
CPV classifications
- 30233000 - Media storage and reader devices
- 32322000 - Multimedia equipment
- 72311100 - Data conversion services
Date of decision not to award
14 October 2025
Description
This lot is for the provision of conversion services delivered completely by a third party with electronic files being available to the Customer via a Digital Evidence Management Solution (DEMS) provided as part of your solution.
CPV classifications
- 30233000 - Media storage and reader devices
- 32322000 - Multimedia equipment
- 72311100 - Data conversion services
Date of decision not to award
14 October 2025
Description
This lot is for the conversion of other forms of legacy media, I.e. microfiche, CD, DVD's to an electronic file for ingestion by a Digital Evidence Management solution managed by the Customer.
CPV classifications
- 30233000 - Media storage and reader devices
- 32322000 - Multimedia equipment
- 72311100 - Data conversion services
Date of decision not to award
14 October 2025
Description
This lot is for the conversion of other forms of legacy media, I.e. microfiche, CD, DVD's to an electronic file for ingestion by a Digital Evidence Management solution provided as part of your solution.
CPV classifications
- 30233000 - Media storage and reader devices
- 32322000 - Multimedia equipment
- 72311100 - Data conversion services
Date of decision not to award
14 October 2025
Procedure
Procedure type
Open procedure
Suppliers
Cleardata UK
- Companies House: 03986970
Innovation House Coniston Court,
Blyth
NE244RP
United Kingdom
Email: sales@cleardata.co.uk
Region: UKC21 - Northumberland
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. Lot 1 - VHS Media Conversion - In House - With DEMS Integration
Memnon Archiving Services
- Companies House: 09943705
Rutland House, 148 Edmund Street
Birmingham
B3 2JR
United Kingdom
Email: contact@memnon.com
Region: UKG31 - Birmingham
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. Lot 1 - VHS Media Conversion - In House - With DEMS Integration
Contracting authority
BLUELIGHT COMMERCIAL LIMITED
- Companies House: 12517649
Lower Ground 5-8 The Sanctuary
London
SW1P 3JS
United Kingdom
Contact name: Murray Smith
Region: UKI32 - Westminster
Organisation type: Public authority - sub-central government