Scope
Reference
WS2695713484
Description
Transport for London is seeking a supplier to replace engines on the two Woolwich Ferry vessels, which are equipped with two type QSK-19DM Tier II Cummins engines (4 engines in total).
In line with current projected running hours, the engines on both vessels will be replaced new-for-old with matching Cummins QSK-19DM Tier II (IMO2) engines in line with existing Class approval (to extend to engine interfaces). This Invitation to tender is seeking to find a suitable supplier to replace the new-for-old engines on the vessels.
The Cummins QSK-19DM Tier II (IMO2) engines have been procured outside of this requirement and will be delivered to Woolwich in December 2025.
To NOTE:
The contract value for this procurement is below the relevant Procurement Act 2023 threshold, therefore this procurement is not subject to the prescribed procurement processes. The purpose of this notice is to notify interested parties to bid for this opportunity. Further instructions regarding the procurement process can be found in the Invitation to Tender (ITT) documents.
TfL reserves the right to provide further information or to supplement and / or to amend the procurement process for this ITT. You enter into this procurement process at your own risk. TfL shall not accept liability nor reimburse you for any costs or losses incurred by you in relation to your participation in this procurement process, whether or not TfL has made changes to the procurement process.
TfL also reserves the right, at any point and without notice, to discontinue the procurement process without awarding a contract, whether such discontinuance is related to the content of tenders or otherwise. In such circumstances, TfL will not reimburse any expenses incurred by any person in the consideration of and / or response to this document. You make all tenders, proposals and submissions relating to this ITT entirely at your own risk.
Total value (estimated)
- £175,000 excluding VAT
- £210,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 22 December 2025 to 31 March 2026
- 3 months, 10 days
Main procurement category
Services
CPV classifications
- 45350000 - Mechanical installations
- 50241000 - Repair and maintenance services of ships
- 51145000 - Installation services of marine engines
Contract locations
- UKI - London
Participation
Conditions of participation
Procurement timetable (times subject to change):
ITT Issued - 14 October 2025
Site visit to the Woolwich Ferry - Between 20 October - 24 October 2025
ITT clarification deadline - 06 November 2025 at 23:59
Tenders due - 13 November 2025 at 12 Noon
Evaluation of tenders - 14 November 2025 - 08 December 2025
Notify bidders - 15 December 2025
Contract Signature - 19 December 2025
Contract start and mobilisation - 22 December 2025
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
6 November 2025, 11:59pm
Tender submission deadline
13 November 2025, 12:00pm
Submission address and any special instructions
Bidders must submit their bids and any questions relating to this ITT via TfL's e-Tendering portal (found at: https://service.ariba.com/Supplier.aw)
The following instructions explain TfL's e-Tendering portal and provide guidance on how interested parties will be able to communicate with TfL in relation to this exercise:
(1) To register or to check if you are already registered to SAP Ariba, log on to https://service.ariba.com/Supplier.aw
Interested parties must read the instructions carefully before proceeding with registration.
(2) Once you have registered on SAP Ariba (or are already registered), you must also register on TfL's SAP Ariba system through the following link https://s1-eu.ariba.com/Sourcing/Main/ad/selfRegistration?realm=TfL
(3) Upon completion of steps 1 and/or 2, interested parties must inform ArnoldMensuoh@tfl.gov.uk with the following details:
- your organisation name as registered in SAP Ariba;
- your applicable supplier ID associated with TfL in SAP Ariba, in the form of SM Vendor ID, or ERP ID, or AN ID, or ACM ID;
- your single point of contact registered on SAP Ariba; first name and surname;
- your email address registered with SAP Ariba; and
- your role in the organisation as registered with SAP Ariba;
Completion of these steps will enable TfL to invite interested parties to the sourcing event in SAP Ariba to gain access to the procurement documents, allowing interested Applicants to view documents and submit their Participation stage responses via SAP Ariba.
Please contact Ariba_Supplier_Enablement@tfl.gov.uk in the first instance should you experience any problems with the portal for issues related to items 1 and 2 above.
Tenders may be submitted electronically
Yes
Award criteria
Full Award Criteria can be found in the ITT documents.
The Technical and Legal envelope is weighted at 50%. There will also be pass/fail questions within this section, as per the instructions in the Invitation to Tender.
The Commercial (price) Envelope is weighted at 50%
Procedure
Procedure type
Below threshold - open competition
Contracting authority
Transport for London
- Public Procurement Organisation Number: PHMT-6197-NWNZ
5 Endeavour Square
London
E20 1JN
United Kingdom
Region: UKI41 - Hackney and Newham
Organisation type: Public authority - central government