Scope
Reference
C27869
Description
DRS is undertaking a strategic transformation of its rail fleet and asset management system in anticipation of the Maximo contract ending in November 2026. The current system, Maximo 7.6, is underutilised, with less than 20% of its functionality actively used and it presents ongoing challenges.
As part of this process, we are hosting a Supplier Engagement Day on Monday, 27th October. To be invited, suppliers must complete the engagement form attached or contact us through the Atamis portal.
The project aims to select and implement a modern, fit-for-purpose, off-the-shelf solution by October 2026. This system will enhance user experience, improve integration with the wider digital ecosystem, reduce operational and support costs, and unlock greater value from asset data. The vision is to operate with an intuitive, scalable solution that serves as a single source of truth for all maintenance records and activities, enabling better decision-making, improved compliance, and enhanced operational performance. This transformation will support operational excellence, flexibility, scalability, and long-term sustainability across DRS's rail operations
Total value (estimated)
- £1,500,000 excluding VAT
- £1,800,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 October 2026 to 1 October 2031
- Possible extension to 1 October 2032
- 6 years, 1 day
Main procurement category
Goods
CPV classifications
- 48000000 - Software package and information systems
Engagement
Engagement deadline
21 November 2025
Engagement process description
As part of this process, we are hosting a Supplier Engagement Day on Monday, 27th October.
To be invited, suppliers must complete the engagement form attached or contact us through the Atamis portal.
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Publication date of tender notice (estimated)
30 April 2026
Contracting authority
Direct Rail Services Limited
- Public Procurement Organisation Number: PNBJ-7645-CMHD
Regents Court, Baron Way
Carlisle
CA6 4SJ
United Kingdom
Email: ben.mckeogh@ntsglobal.uk
Website: https://www.directrailservices.com/
Region: UKD12 - East Cumbria
Organisation type: Public authority - sub-central government