Scope
Description
The successful Supplier will be required to provide cleaning services for Wessex Learning Trust. Twenty schools are part of the tender and we are seeking tender submissions for the whole contract.
The Wessex Learning Trust is a well-established Multi Academy Trust situated in Somerset, which includes currently the following 23 schools where the successful contractor will be required to deliver a service and meet the requirements of the specification from the contract commencement.
The schools which will be part of the tender are:
Primary Schools (20)
•Axbridge CofE First School, Moorland Street, Axbridge, BS26 2BA
•Brent Knoll CofE Primary School, Brent Street, Brent Knoll, Highbridge, TA9 4EQ
•Cheddar First School, Hillfield, The Hayes, Cheddar, BS27 3HN
•Croscombe CofE Primary School, Long Street, Croscombe, Wells, Somerset, BA5 3QL
•Draycott & Rodney Stoke CofE First School, Draycott, Cheddar, BS27 3SD
•East Brent CofE Academy, Church Road, East Brent, Highbridge, TA9 4HZ
•Elmhurst Junior School, Elmhurst Lane, Street, BA16 0HH
•Fairlands Middle School, Mason's Way, Cheddar, BS27 3PG
•Hugh Sexey CofE Middle School, Sexey's Road, Blackford, Wedmore BS28 4ND
•Kewstoke Primary School, Kewstoke Road, Weston-Super-Mare, Somerset, BS22 9YF
•Lympsham CofE Academy, Rectory Way, Lympsham, Weston-Super-Mare, BS24 0EW
•Mark First CofE Academy, The Causeway, Mark, Highbridge, TA9 4QA
•Sandford Primary School, 49 Greenhill Road, Sandford, Winscombe, BS25 5PA
•Shipham CofE First School, Turnpike Road, Shipham, Winscombe, BS25 1TX
•St Cuthbert's CofE Academy Infants, Keward Walk, Wells, Somerset, BA5 1TZ
•St Cuthbert's CofE Junior School, Keward Avenue, Wells, Somerset, BA5 1TS
•Stoke St Michael Primary School, Moonshill Road, Stoke St Michael, Radstock, BA3 5LG
•Weare CofE First School, Notting Hill Way, Weare, Axbridge, BS26 2JS
•Wedmore First School, Blackford Road, Wedmore, BS28 4BS
•Winscombe Primary School, Moorham Road, Winscombe BS25 1HH
Secondary Schools (3)
•Crispin School, Church Road, Street, BA16 0AD
•Kings Academy & Kings Sixth Form, Station Road, Cheddar, BS27 3AQ
•Nailsea School, Mizzymead Road, Nailsea, Bristol, BS48 2HN
The final list of schools to be included within the scope of the tender will be confirmed within the tender specification when issued to bidders.
The contract being tendered is for three years in duration from 1st August 2026 until 31 July 2029, with the option to extend for a further three years on the same terms and conditions excluding the right to further extend. The contract will be a fixed price in nature, with the Contractor invoicing the Client for one-twelfth of the annual cost monthly.
Whilst the monthly charge will represent one-twelfth of the contract cost, a reconciliation will take place monthly to reconcile the actual hours worked within the contract. If the hours worked are less than those budgeted a credit will be required by the schools. This credit will be calculated by dividing the annual contract cost (fixed cost) by the number of annual input hours to arrive at a contractual cost per hour, this will then be multiplied by the number of hours due to arrive at the fiscal credit.
The Trust requires that the tendered number of hours are always worked, and the successful contractor is expected to have a system in place to cover for both planned and unplanned leave.
The basis and rationale that the Client requires is for the successful contractor to operate to always being able to provide clean schools that are fit for purpose and that the Contractor is proactive in the management of the contract, thus ensuring that all output specifications are achieved and that the required frequency of cleans is delivered.
The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of the services. The high-quality service levels proposed, should maintain excellent standards throughout, resulting in a clean and pleasant environment for students, staff and visitors within all the schools consistently.
Please see PSQ Document for more information
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Somerset:-School-cleaning-services./SA246WBEDG
To respond to this opportunity, please click here:
Total value (estimated)
- £6,300,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 August 2026 to 31 July 2029
- Possible extension to 31 July 2032
- 6 years
Description of possible extension:
The contract being tendered is for three years in duration from 1st August 2026 until 31 July 2029, with the option to extend for a further three years on the same terms and conditions excluding the right to further extend.
Main procurement category
Services
CPV classifications
- 90919300 - School cleaning services
Contract locations
- UKK12 - Bath and North East Somerset, North Somerset and South Gloucestershire
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
14 November 2025, 12:00pm
Submission type
Tenders
Tender submission deadline
6 February 2026, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
3 April 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Criterion 2 | Quality | 70% |
| Criterion 1 | Price | 30% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
Please see PSQ Document for more information
Contracting authority
Wessex Learning Trust
- Public Procurement Organisation Number: PMBL-4155-MYDV
Station Road, Cheddar
Somerset
BS27 3AQ
United Kingdom
Telephone: 01276 673896
Region: UKK23 - Somerset
Organisation type: Public authority - sub-central government