Scope
Reference
DPP2524
Description
This Tender process concerns a contract for a Fully Managed Vehicle Recovery Scheme for The Police and Crime Commissioner for Gwent, South Wales and Dyfed Powys, (the "Commissioner").
The three Forces (Gwent, South Wales and Dyfed Powys Police) have established a Vehicle Recovery Scheme (VRS) Unit for the collaborative administration of the Vehicle Recovery Scheme on behalf of each Police Service to improve the interoperability and sustainability of the service across Southern Wales. The VRS Unit Manager will be the Single Point of Contact in relation to this contract when operational for the purposes of day to day liaison and management obligations.
The aim is for shared access and reporting of activity, performance, response times and complaint information to provide significant insights into operational policing and proactivity to lead to service delivery improvements and wider benefits to the Police Services and wider public.
The three Forces operate to Force boundaries which will be applicable to this contract with regards to operational requirements and in relation to financial processes. Each Force will require a separate ELVIS Instance to record the relevant Force transactions and provide Force reporting. Each Police and Crime Commissioner is a distinct legal entity and each in their capacity as a corporation sole will be a Contracting Authority and party to the Agreement.
Total value (estimated)
- £1,000,000 excluding VAT
- £1,200,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- Possible extension to 31 March 2031
- 5 years
Description of possible extension:
2 x 12 month extension periods, which will be used following expiry of the initial period on agreement of both parties.
Main procurement category
Services
CPV classifications
- 50118000 - Automobile emergency road services
Contract locations
- UKL - Wales
Submission
Enquiry deadline
7 November 2025, 4:00pm
Submission type
Tenders
Tender submission deadline
18 November 2025, 2:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
- Welsh
- English
Award decision date (estimated)
22 December 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Technical Questions | Quality | 50% |
| Price | Price | 30% |
| Social Value | Quality | 10% |
| Presentation | Quality | 10% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
Stage 1 - Tender Stage
Step 1 - Supplier Information - Central Digital Platform
Step 2 - Associated Persons & Subcontractors
Step 3 - PSQ Part 3 (Conditions of Participation)
Step 4 - Gateway Questions
Step 5 - Tenderers Responses to the ITT Technical Questions
Step 6 - Price
Stage 2 - Presentation
Step 7 - Invite bidders to present
Contracting authorities
Police and Crime Commissioner for Dyfed Powys
- Public Procurement Organisation Number: PYBL-9173-QNJN
Dyfed Powys Police HQ, Llangunnor
Carmarthen
SA31 2PD
United Kingdom
Region: UKL14 - South West Wales
Organisation type: Public authority - sub-central government
Police and Crime Commissioner for Gwent
- Public Procurement Organisation Number: PGLN-9591-HGRW
POLICE HQ, LLANTARNAM PARK WAY
Llantarnam
NP44 3FW
United Kingdom
Email: procurement@gwent.police.uk
Region: UKL16 - Gwent Valleys
Organisation type: Public authority - sub-central government
Police and Crime Commissioner for South Wales
- Public Procurement Organisation Number: PYVQ-9856-GTXR
Cowbridge Road
BRIDGEND
CF31 3SU
United Kingdom
Region: UKL17 - Bridgend and Neath Port Talbot
Organisation type: Public authority - sub-central government