Scope
Reference
CS6028 Overnight and Related Short Breaks Respite
Description
The London Borough of Tower Hamlets is seeking to commission a high-quality Overnight and Related Short Breaks service eligible to children and young people (CYP) with special educational needs and/or disabilities aged 5 to 18 and living in the borough. The commissioning of this service enables the Council to meet its statutory duty under the Children and Families Care Act 2014.
The provision contains essential services that enable and support CYP with a disability to live ordinary family lives, to have fun, try new activities, gain independence, and make friends, whilst providing parents and carers with a much-needed respite from their caring responsibilities.
Our requirements are split into two lots.
Lot 1 - Provision for children and young people with autism spectrum condition (ASC) accompanied by severe learning disabilities and/or behaviour that is challenging.
Lot 2 - Provision for children and young people with complex health needs (CN), including those with physical and/ or learning disabilities, those who require palliative care (continuing care) and those with associated sensory impairments.
Each provision is to provide the following core services:
Overnight weekend short breaks (during school term-time)
Day weekend placement
Overnight holiday short breaks (during school half-term) and
Afterschool clubs
The organisations that we are seeking to engage via this Preliminary Market Engagement must have experience of delivering services to disabled CYP and have access to an appropriate Ofsted registered residential setting (s) in the London Borough of Tower Hamlets, that is either owned or leased by the service provider for the duration of the contract. The residential provision must have capacity for up to 5 children under each respective Lot.
The service will be delivered flexibly, using a person-centred approach, and responding to the changing needs of the family.
Total value (estimated)
- £5,574,376 excluding VAT
- £6,689,250 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 November 2026 to 31 October 2029
- Possible extension to 31 October 2030
- 4 years
Description of possible extension:
This is a contract for 36 months with the option to extend for 12 months.
Main procurement category
Services
CPV classifications
- 85000000 - Health and social work services
Contract locations
- UKI - London
Lot 1. Lot 1 - Provision for children and young people with autism spectrum condition (ASC)
Description
Lot 1 - Provision for children and young people with autism spectrum condition (ASC) accompanied by severe learning disabilities and/or behaviour that is challenging.
Lot value (estimated)
- £2,787,188 excluding VAT
- £3,344,625 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Lot 2 - Provision for children and young people with complex health needs (CN)
Description
Lot 2 - Provision for children and young people with complex health needs (CN), including those with physical and/ or learning disabilities, those who require palliative care (continuing care) and those with associated sensory impairments.
Lot value (estimated)
- £2,787,188 excluding VAT
- £3,344,625 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Participation
Particular suitability
Lot 1. Lot 1 - Provision for children and young people with autism spectrum condition (ASC)
Lot 2. Lot 2 - Provision for children and young people with complex health needs (CN)
Small and medium-sized enterprises (SME)
Submission
Tender submission deadline
10 November 2025, 12:00pm
Submission address and any special instructions
Reference: DN765521
Project reference: CS6028 Overnight and Related Short Breaks Respite
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
6 July 2026
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | 60% - refer to ITT and supporting tender documents |
Quality | 60% |
| Price | 30% - refer to ITT and supporting tender documents |
Price | 30% |
| Social Value | 10% - refer to ITT and supporting tender documents |
Quality | 10% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
London Borough of Tower Hamlets
- Public Procurement Organisation Number: PQBL-2673-MVYG
New Town Hall, 160 Whitechapel Road London
London
E1 1BJ
United Kingdom
Contact name: Karen Ramphal
Region: UKI42 - Tower Hamlets
Organisation type: Public authority - sub-central government