Scope
Reference
ENV091
Description
Test Valley Borough Council (TVBC) proposes to enter into a contract for up to 5 years (a 3 year initial term, with a possible two further extension periods of 1 year each) for the provision of an in-cab waste management system that allows multi-stream waste collections to be managed digitally as described in the specification.
Total value (estimated)
- £250,000 excluding VAT
- £300,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 1 April 2029
- Possible extension to 1 April 2031
- 5 years, 1 day
Description of possible extension:
3 Years (with up to two 1 year extensions, five years in total)
Main procurement category
Goods
CPV classifications
- 48000000 - Software package and information systems
Contract locations
- UKJ3 - Hampshire and Isle of Wight
Participation
Legal and financial capacity conditions of participation
As described in the tender documents.
Technical ability conditions of participation
As described in the tender documents.
Submission
Enquiry deadline
31 October 2025, 12:00pm
Tender submission deadline
7 November 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
9 December 2025
Award criteria
| Name | Description | Type |
|---|---|---|
| Core Functionality | Core Functionality 20% |
Quality |
| Routing & Route Optimising | Routing & Route Optimising 10% |
Quality |
| Reporting & Analytics | Reporting & Analytics 10% |
Quality |
| Finance & Payments | Finance & Payments 10% |
Quality |
| Implementation, Support & Maintenance | Implementation, Support & Maintenance 10% |
Quality |
| IT Requirements & Data Protection | IT Requirements & Data Protection Pass/Fail |
Quality |
| Cost | Cost 40% |
Cost |
Weighting description
Core Functionality 20% Routing & Route Optimising 10% Reporting & Analytics 10% Finance & Payments 10% Implementation, Support & Maintenance 10% IT Requirements & Data Protection PASS/FAIL Cost 40%
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Test Valley Borough Council
- Public Procurement Organisation Number: PNBR-9184-HTQT
Beech Hurst, Weyhill Road,
Andover
SP10 3AJ
United Kingdom
Region: UKJ36 - Central Hampshire
Organisation type: Public authority - sub-central government