Scope
Reference
AP25020
Description
Scape Group Ltd, acting on behalf of Arc Property Services Limited (the "Client"), is procuring a single supplier to provide comprehensive security services across various operational sites primarily within Nottinghamshire, with potential coverage extending into Derbyshire, South Yorkshire and Leicestershire.
The contract will include the provision of:
• Key holding and alarm response services, including secure storage of keys and rapid attendance to alarm activations.
• Vacant property inspection and monitoring services, ensuring integrity, safety and security of unoccupied premises.
• Static guarding services, providing on-site security officers responsible for access control, patrols and incident management.
• Mobile patrol and mobile guarding services, including scheduled and reactive visits, lock/unlock duties and emergency response.
• Provision of temporary monitoring equipment for CCTV, intruder and fire alarms (on an as and when required basis).
The successful Contractor will be responsible for delivering all services in accordance with agreed service levels, performance standards and reporting requirements. The overarching contractual arrangement will be an NEC4 Term Service Short Contract.
The contract will be awarded for an initial two (2) year term, with options to extend by further periods of two (2) years up to a maximum total duration of six (6) years (2 + 2 + 2), with break clauses at each two-year interval.
Only one Contractor will be appointed to deliver the full scope under a single Contract. TUPE regulations are expected to apply to one (1) existing member of staff currently engaged in the service provision.
Arc Property Services Limited undertakes these services on behalf of its customers, including Nottinghamshire County Council and associated public sector partners. The procurement will be conducted in accordance with the Procurement Act 2023 and relevant subordinate legislation.
The Contract will be awarded on the basis of Most Advantageous Tender (MAT). Bidders must pass the selection criteria, provide prices within the commercial model and return completed answers to the quality questions asked. Points will be awarded on a price/quality assessment basis (30% price / 70% quality), with the bidder who is award the highest marks being award the Contract. Full details can be found within the tender documents available for free via the Delta eSourcing website.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=985510459
Total value (estimated)
- £2,000,000 excluding VAT
- £2,400,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2028
- Possible extension to 31 March 2032
- 6 years
Description of possible extension:
Any extension will be considered upon the following criteria being met:
(i)Demonstration by the Contractor of the successful operation of the Contract since the starting date.
(ii)The Client wishes to extend the Contract.
(iii)The Supplier wishes to extend the Contract.
Main procurement category
Services
CPV classifications
- 45312000 - Alarm system and antenna installation work
- 79710000 - Security services
- 79713000 - Guard services
- 79715000 - Patrol services
- 92222000 - Closed circuit television services
Contract locations
- UKF22 - Leicestershire CC and Rutland
- UKE3 - South Yorkshire
- UKF1 - Derbyshire and Nottinghamshire
Participation
Legal and financial capacity conditions of participation
The Bidder must:
• have a minimum turnover requirements, set at £250,000 per annum.
• ensure that their Employers and Public Liability Insurance policies contains an "Indemnity To Principle" clause.
Technical ability conditions of participation
The Bidder must:
• be a member of the Security Industry Authority (SIA) or similar
• conform to the requirements of the Real Living Wage as issued by the Living Wage Foundation (or be commited to pay the necessary rates by the start of the contract)
• be willing to obtain the Signatory level of the Carbon Reduction Code for the Built Environment (https://www.crcbe.org/) within the first 12 months of the contract.
• hold, or will hold prior to the commencement of the contact, an ISO 9001 UKAS accreditation, or similar certification
• hold, or will hold prior to the commencement of the Contract, a health and safety accreditation such as CHAS, SSIP or equivalent
• staff attending site must have received an Enhanced DBS check
The successful Bidder, or their subcontracted Monitoring Station, must also hold "National Security Inspectorate (NSI) - ARC Gold - High Integrity Monitoring of Intruder Alarms Monitoring of Fire Alarms" or an equivalent accreditation/qualification.
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
31 October 2025, 2:00pm
Tender submission deadline
7 November 2025, 2:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
16 December 2025
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality based on written responses | See tender documents |
Quality | 70% |
| Pricing from the commercial model | See tender documents |
Price | 30% |
Other information
Payment terms
As detailed within the tender and contract documents.
Description of risks to contract performance
As the Client's main customer is Nottinghamshire County Council, there is a risk of increase or decrease in the number of sites managed, due to the proposal of local goverment reorganisation.
Applicable trade agreements
- Government Procurement Agreement (GPA)
- Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
K01 - AP25020 - Summary of Requirements - ver1.0.pdf
A summary document detail the nature of the procurment and the contract.
Contracting authority
Scape Group Limited (trading as SCAPE)
- Public Procurement Organisation Number: PVHC-8243-RWJR
2nd Floor, East West Building, 1 Tollhouse Hill
Nottingham
NG1 6BT
United Kingdom
Region: UKF14 - Nottingham
Organisation type: Public undertaking (commercial organisation subject to public authority oversight)
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
Arc Property Services Partnership Limited
Summary of their role in this procurement: Client
- Public Procurement Organisation Number: PVWR-6662-QTQX
2nd Floor, East West Building, 1 Tollhouse Hill
Nottingham
NG1 5AT
United Kingdom
Region: UKF14 - Nottingham