Scope
Description
This tender process is a collaborative project, undertaken by The Litmus Partnership Ltd on behalf of Services4Schools (S4S). This is a Lotted tender process for three Schools.
The successful Supplier will be required to provide catering services for the following Schools within S4S Cluster 12.
Lot 1
Claregate Primary School, Chester Avenue, Tettenhall, Wolverhampton, WV 6 9JU
https://www.claregateprimaryschool.co.uk/
Lot 2
Christ Church Federation, comprising:
Christ Church CE (VC) Infant School & Nursery, Shaw Lane, Tettenhall Wood, Wolverhampton, WV6 8EL
Christ Church CE (VC) Junior School, Woodcote Road, Tettenhall Wood, Wolverhampton, WV6 8LG
https://www.christchurchfederation.co.uk/
It is expected that any bidding contractor will submit for all three Schools as one contract, however, there is the option for each Lot to award their contract individually.
The contract covers the scope for the provision of all catering services within the Schools, which is inclusive of all hospitality and free issue requirements.
The duration of the contract being offered is for an initial three-year period commencing on 02 April 2026 and concluding on 01 April 2029, with the potential to then extend for a further two 12-month periods. This extension will be granted by mutual consent and on the same terms and conditions as the original contract without the right to further extend beyond the full five years.
The contract being offered within this tender will be on a guaranteed performance basis, with an expected profit share of any betterment to the agreed budget.
The Cluster is seeking a suitably experienced contractor who is able to evidence working with multiple Primary Schools with varying requirements. The successful contractor will already have, or need to develop, a strong operational base within the West Midlands, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when needed moving forwards into this contract term.
The services across the Schools are currently outsourced, and TUPE is expected to apply. It is anticipated that a number of the current employees are members of the Local Government Pension Scheme (LGPS) and, in this instance, the successful contractor will be expected to gain Admitted Body Status (ABS) in order to continue contributing to the scheme.
Please see PSQ Document for more information.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Wolverhampton:-School-catering-services./W2VBFGU747
To respond to this opportunity, please click here:
Total value (estimated)
- £1,044,440 including VAT
Above the relevant threshold
Main procurement category
Services
CPV classifications
- 55524000 - School catering services
Not the same for all lots
Contract locations and contract dates are shown in Lot sections, because they are not the same for all lots.
Lot 1. Claregate Primary School
Description
Please see PSQ document for more information.
Lot value (estimated)
- £608,000 including VAT
Contract dates (estimated)
- 2 April 2026 to 1 April 2029
- Possible extension to 1 April 2031
- 5 years
Description of possible extension:
3+!+!
Please see PSQ document for more information.
Same for all lots
CPV classifications are shown in the Scope section, because they are the same for all lots.
Lot 2. Christ Church Federation
Description
Please see PSQ Document for more information
Lot value (estimated)
- £436,440 including VAT
Contract dates (estimated)
- 2 April 2026 to 1 April 2029
- Possible extension to 1 April 2031
- 5 years
Description of possible extension:
3+1+1
Please see PSQ document for more information.
Contract locations
- UKG39 - Wolverhampton
Same for all lots
CPV classifications are shown in the Scope section, because they are the same for all lots.
Participation
Particular suitability
Lot 1. Claregate Primary School
Lot 2. Christ Church Federation
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
7 November 2025, 12:00pm
Submission type
Tenders
Tender submission deadline
9 January 2026, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
No
Languages that may be used for submission
English
Award decision date (estimated)
18 February 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Criterion 2 | Quality | 70% |
| Criterion 1 | Price | 30% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
Please see PSQ Document for more information.
Contracting authority
S4S Cluster 12 ~ Catering Tender
- Public Procurement Organisation Number: PZDW-5274-MRBM
Christ Church CE (VC) Junior School, Woodcote Road, Tettenhall Wood
Wolverhampton
WV6 8LG
United Kingdom
Telephone: 01276673880
Region: UKG39 - Wolverhampton
Organisation type: Public authority - sub-central government