Scope
Description
Salvation Army Homes are looking to procure Contractors for the delivery of their Domestic and Commercial Heating Services Contracts. The opportunity is split into eight geographic Lots. Full details of the required services are included within the procurement documents.
The estimated annual contract value does not take into account annual indexation considerations or VAT.
It is intended that the contract will run for a period of three years with the option for renewal, as decided by Salvation Army Homes, for an extension of up to a further two years, followed by another two years, subject to satisfactory reviews. The maximum duration of the contract is therefore seven years. The contract value in this notice is therefore subject to review and is not guaranteed, as this is based upon the maximum term.
A UK2 Notice with reference 2025/S 000-047792 relates to this Notice.
Total value (estimated)
- £7,595,000 excluding VAT
- £9,114,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 June 2026 to 31 May 2029
- Possible extension to 31 May 2033
- 7 years
Description of possible extension:
It is intended that the Contract will run for a period of three years with the option for renewal, as decided by Salvation Army Homes, for an extension of up to a further two years, and then an additional two years, subject to satisfactory reviews based upon performance and quality of service and delivery. The maximum duration of the Contracts is therefore seven years.
Main procurement category
Services
CPV classifications
- 45350000 - Mechanical installations
- 50712000 - Repair and maintenance services of mechanical building installations
- 50720000 - Repair and maintenance services of central heating
- 45259300 - Heating-plant repair and maintenance work
Lot constraints
Maximum number of lots a supplier can bid for: 3
Maximum number of lots a supplier can be awarded: 2
Description of how multiple lots may be awarded:
Suppliers are to note that they may submit for a maximum of three lots, but can only be successful and win two lots. Details on how Lots will be awarded is set out in the procurement documents.
Not the same for all lots
Contract locations are shown in Lot sections, because they are not the same for all lots.
Lot 1. South West
Description
Domestic and Commercial Heating Services Contract for South West region.
Lot value (estimated)
- £245,000 excluding VAT
- £294,000 including VAT
Contract locations
- UKK - South West (England)
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. West
Description
Domestic and Commercial Heating Services Contract for West region.
Lot value (estimated)
- £1,295,000 excluding VAT
- £1,554,000 including VAT
Contract locations
- UKK - South West (England)
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3. South
Description
Domestic and Commercial Heating Services Contract for South region.
Lot value (estimated)
- £735,000 excluding VAT
- £882,000 including VAT
Contract locations
- UKJ - South East (England)
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 4. East
Description
Domestic and Commercial Heating Services Contract for East region.
Lot value (estimated)
- £525,000 excluding VAT
- £630,000 including VAT
Contract locations
- UKH - East of England
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 5. London
Description
Domestic and Commercial Heating Services Contract for London region.
Lot value (estimated)
- £1,540,000 excluding VAT
- £1,848,000 including VAT
Contract locations
- UKI - London
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 6. Midlands
Description
Domestic and Commercial Heating Services Contract for Midlands region.
Lot value (estimated)
- £560,000 excluding VAT
- £672,000 including VAT
Contract locations
- UKG - West Midlands (England)
- UKF - East Midlands (England)
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 7. North West
Description
Domestic and Commercial Heating Services Contract for North West region.
Lot value (estimated)
- £1,785,000 excluding VAT
- £2,142,000 including VAT
Contract locations
- UKD - North West (England)
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 8. North East
Description
Domestic and Commercial Heating Services Contract for North East region.
Lot value (estimated)
- £910,000 excluding VAT
- £1,092,000 including VAT
Contract locations
- UKC - North East (England)
- UKE - Yorkshire and the Humber
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Participation
Legal and financial capacity conditions of participation
Lot 1. South West
Lot 2. West
Lot 3. South
Lot 4. East
Lot 5. London
Lot 6. Midlands
Lot 7. North West
Lot 8. North East
Please refer to the full procurement documents.
Technical ability conditions of participation
Lot 1. South West
Lot 2. West
Lot 3. South
Lot 4. East
Lot 5. London
Lot 6. Midlands
Lot 7. North West
Lot 8. North East
Please refer to the full procurement documents.
Particular suitability
Lot 1. South West
Lot 2. West
Lot 3. South
Lot 4. East
Lot 5. London
Lot 6. Midlands
Lot 7. North West
Lot 8. North East
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
31 October 2025, 12:00pm
Submission type
Requests to participate
Deadline for requests to participate
12 November 2025, 12:00pm
Submission address and any special instructions
Please refer to the full procurement document suite.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Suppliers to be invited to tender
Lot 1. South West
Lot 2. West
Lot 3. South
Lot 4. East
Lot 5. London
Lot 6. Midlands
Lot 7. North West
Lot 8. North East
5 to 7 suppliers per lot
Award decision date (estimated)
1 May 2026
Award criteria
Lot 1. South West
Lot 2. West
Lot 3. South
Lot 4. East
Lot 5. London
Lot 6. Midlands
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 40.00% |
| Quality - Presented Responses | Quality | 35.00% |
| Quality - Written Responses | Quality | 25.00% |
Lot 7. North West
Lot 8. North East
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 40.00% |
| Quality - Presented Responses | Quality | 35.00% |
| Quality - Written Responses | Quality | 25.00% |
Other information
Payment terms
Please refer to the full Contract and Schedule of Amendments.
Description of risks to contract performance
The following risks have been identified that would impact the performance of the Contract, where the impact cannot be known at this stage but may relate to a Contract modification if the risk was to materialise:
1. Risk of legislative changes, regulatory changes or changes in law during the term of a Contract
2. Risk of unforeseen changes to delivery/operational standards
3. Risk of changes in technology, IT solutions or systems
4. Risk of unforeseen increase in Contracting Authority budgets/increased volume of works/services
5. Risk of unforeseen circumstances that cause the value of the Contract to increase (previous examples include BREXIT, war, pandemic and the cost of living crisis)
6. Risk of unforeseen political impact
7. Risk of unforeseen increase in property volume.
Applicable trade agreements
- Government Procurement Agreement (GPA)
- Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
A competitive flexible procedure, comprising of an initial Conditions of Participation stage, followed by an Invitation to Tender stage. Full details are provided within the provided procurement document suite.
Documents
Technical specifications to be met
http://www.mytenders.co.uk
Full requirements within procurement document suite.
Contracting authority
Salvation Army Housing Association
- Public Procurement Organisation Number: PDVR-1783-RWJX
1 Champion Park
London
SE5 8FJ
United Kingdom
Region: UKI44 - Lewisham and Southwark
Organisation type: Public undertaking (commercial organisation subject to public authority oversight)
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
Faithorn Farrell Timms
Summary of their role in this procurement: Procurement Consultant
- Public Procurement Organisation Number: PRTJ-3918-WNWT
Central Court, Knoll Rise
Orpington
BR6 0JA
United Kingdom
Email: procurement@effefftee.co.uk
Region: UKI61 - Bromley