Scope
Reference
PA0001
Description
The Council is committed to maintaining and enhancing the borough's built and natural environment. Basingstoke's trees provide an enormous asset and make it one of the greener towns in the south. Beyond the town, trees form an important part of the diverse landscape character of the borough. Approximately 15% (9600 hectares) is occupied by woodlands and copses compared to 7% in England as a whole (based on Forestry Commission figures) although this does vary from one part of the borough to another. In villages and towns, trees form important local landmarks and landscape features, add greatly to the setting of important buildings, village greens and open spaces or have special cultural, historical, wildlife or rarity value.
The Council are seeking a contractor to provide a comprehensive tree maintenance service throughout the borough. The outcome of the procurement needs to reflect a theme that underpins the Council's priorities to ensure the use of technology to improve customer access, speed up processes and enter service delivery arrangements that improve service and reduce cost.
The contract will be a period of 5 years with the option to extend for up to a further 2 years. The contract is anticipated to commence on 5th January 2026.
Total value (estimated)
- £2,835,000 excluding VAT
- £3,402,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 5 January 2026 to 4 January 2031
- Possible extension to 4 December 2033
- 7 years, 11 months
Description of possible extension:
One two-year extension in 2031.
Main procurement category
Services
CPV classifications
- 77211300 - Tree-clearing services
- 77211400 - Tree-cutting services
- 77211500 - Tree-maintenance services
- 77211600 - Tree seeding
Contract locations
- UKJ3 - Hampshire and Isle of Wight
Participation
Technical ability conditions of participation
Successful companies must be registered with the Arboricultural Association or equivalent.
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
4 November 2025, 4:30pm
Tender submission deadline
14 November 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
9 December 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 60% |
| Quality | Quality | 40% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Basingstoke and Deane Borough Council
- Public Procurement Organisation Number: PJXC-5576-ZPMJ
Civic Offices, London Road
Basingstoke
RG21 4AH
United Kingdom
Region: UKJ37 - North Hampshire
Organisation type: Public authority - sub-central government