Scope
Reference
24-215
Description
The service will require the treatment and disposal of dry mixed recycling and fibres that are collected at kerbside and commercial waste customers in Rotherham.
This will include:
Receiving, handling, treatment and disposal of Contract Waste from Authorised Vehicles by the Contractor or any agents or Sub-Contractors acting on their behalf
Maximise material sales to generate an income to the Council
Handling, treatment and disposal of Non-Compliant Material and Residues; and
The treatment and processing of Contract Waste to maximise the generation of Products and thereby minimise waste disposal adhering to the principles of the Waste Hierarchy.
Based on the current annual tonnage data, it is estimated that around 14,000 kerbside tonnes per annum of dry mixed recycling will require treatment and disposal, and 8,000 kerbside tonnes per annum of paper & card.
Commercial Waste tonnage potential is not yet fully understood as the service has only recently been introduced.
Total value (estimated)
- £21,081,139 including VAT
Above the relevant threshold
Main procurement category
Services
CPV classifications
- 90511000 - Refuse collection services
- 90512000 - Refuse transport services
- 90513000 - Non-hazardous refuse and waste treatment and disposal services
- 90514000 - Refuse recycling services
Contract locations
- UKE31 - Barnsley, Doncaster and Rotherham
Not the same for all lots
Contract dates are shown in Lot sections, because they are not the same for all lots.
Lot 1. Glass, Metal, Textiles and Plastics
Description
The Service shall be for the receipt, recording, segregation, handling (including bulking and haulage where applicable), treatment, processing and disposal of Contract Waste (being Waste less Rejects delivered from Authorised Vehicles of the Council or any agents acting on their behalf) by the Contractor in accordance with the Waste Hierarchy to maximise Recycling for the generation of Products, minimise the Residues and thereby minimise Contract Waste disposal via landfill.
This lot includes glass (e.g. bottles and jars), metals (e.g. food and drink steel cans, clean kitchen foil), plastic (bottles, bags and film) and cartons from food and other liquids.
Full details can be found within the tender documentation available to download at https://yortender.eu-supply.com/login.asp?B=YORTENDER
The Lot value detailed below has been calculated based on average annual gate fees.
Lot value (estimated)
- £15,705,139 including VAT
Contract dates (estimated)
- 1 February 2026 to 28 February 2031
- Possible extension to 28 February 2034
- 8 years, 1 month
Description of possible extension:
The contract can be extended at the sole discretion of the Council and can be taken in any combination.
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Lot 2. Cardboard and Paper
Description
The Service shall be for the receipt, recording, segregation, handling (including bulking and haulage where applicable), treatment, processing and disposal of Contract Waste (being Waste less Rejects delivered from Authorised Vehicles of the Council or any agents acting on their behalf) by the Contractor in accordance with the Waste Hierarchy to maximise Recycling for the generation of Products, minimise the Residues and thereby minimise Contract Waste disposal via landfill.
Lot 2 shall include paper (e.g. newspapers, envelopes and books) and cardboard (e.g. domestic cardboard, egg boxes, toilet roll tubes).
Full details can be found within the tender documentation available at https://yortender.eu-supply.com/login.asp?B=YORTENDER
The lot value described below has been calculated based on the average value of each material in the market for the last 12 months and the tonnage collected of each material. The Council does not expect to pay these costs, but rather receive an income based on a share of these costs.
Lot value (estimated)
- £5,376,000 including VAT
Contract dates (estimated)
- 1 March 2026 to 28 February 2031
- Possible extension to 28 February 2034
- 8 years
Description of possible extension:
The contract can be extended at the sole discretion of the Council and can be taken in any combination.
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Participation
Particular suitability
Lot 1. Glass, Metal, Textiles and Plastics
Lot 2. Cardboard and Paper
Small and medium-sized enterprises (SME)
Submission
Tender submission deadline
18 November 2025, 12:00pm
Submission address and any special instructions
All of Rotherham Council's procurement opportunities are published on YORtender. To bid for this opportunity your organisation will need to be registered on the portal. You can register your organisation here: https://yortender.eu-supply.com/login.asp?B=YORTENDER
All suppliers who wish to bid for Rotherham Council procurement opportunities must be registered on the Central Digital Platform, with all supplier information submitted and kept up to date.
All correspondence in relation to this opportunity will be carried out via the YORtender portal. Potential providers may raise questions or seek clarification using the 'Messaging' function on YORtender in sufficient time to allow the Council to formulate and distribute a response as per the tender documentation.
When submitting tender responses, please ensure you upload and submit all relevant documents that require submitting against the correct lot(s) you are bidding for. Please note all social value responses need to be uploaded to the Social Value Portal.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
6 January 2026
Recurring procurement
Publication date of next tender notice (estimated): 1 April 2033
Award criteria
Lot 1. Glass, Metal, Textiles and Plastics
| Name | Description | Type |
|---|---|---|
| Quality | The full and detailed award criteria for Lot 1 is detailed in the tender documentation - ITT Volume 3 - Evaluation Methodology. Quality criteria represents 50% of the available marks. |
Quality |
| Social Value | The full and detailed award criteria for Lot 1 is detailed in the tender documentation - ITT Volume 3 - Evaluation Methodology. Social value criteria represents 20% of the available marks. |
Quality |
| Price | The full and detailed award criteria for Lot 1 is detailed in the tender documentation - ITT Volume 3 - Evaluation Methodology. Price criteria represents 30% of the available marks. |
Price |
Weighting description
The full and detailed award criteria for Lot 1 is detailed in the tender documentation - ITT Volume 3 - Evaluation Methodology.
Lot 2. Cardboard and Paper
| Name | Description | Type |
|---|---|---|
| Quality | The full and detailed award criteria for Lot 2 is detailed in the tender documentation - ITT Volume 3 - Evaluation Methodology. Quality criteria represents 40% of the available marks. |
Quality |
| Social Value | The full and detailed award criteria for Lot 2 is detailed in the tender documentation - ITT Volume 3 - Evaluation Methodology. Social value criteria represents 20% of the available marks. |
Quality |
| Price | The full and detailed award criteria for Lot 2 is detailed in the tender documentation - ITT Volume 3 - Evaluation Methodology. Price criteria represents 40% of the available marks. |
Price |
Weighting description
The full and detailed award criteria for Lot 2 is detailed in the tender documentation - ITT Volume 3 - Evaluation Methodology.
Other information
Description of risks to contract performance
Known risks are described in the tender documentation, and can be found at ITT Volume 1 - Information & Instructions - Section 2.5 (Known Risks).
The known risks that may be relied upon relate to the introduction of other schemes in legislation such as:
- Deposit Return Scheme (DRS)
- Extended Producer Responsibility (EPR)
- Emissions Trading Scheme (ETS)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Rotherham Borough Council
- Public Procurement Organisation Number: PGYC-3376-BGQP
Riverside House, Main Street
Rotherham
S60 1AE
United Kingdom
Email: procurement.places@rotherham.gov.uk
Website: https://www.rotherham.gov.uk/
Region: UKE31 - Barnsley, Doncaster and Rotherham
Organisation type: Public authority - sub-central government