Scope
Reference
CTM-ITT-120575
Description
Cwm Taf Morgannwg University Health Board (the Health Board) is looking to enter into a contract with a supplier for a wireless electronic temperature monitoring system. This system will be used for monitoring all temperature-controlled areas and equipment for pathology laboratories, including blood transfusion and mortuaries, and must therefore be compliant wth regulatory and accreditation requirements.
Total value (estimated)
- £138,000 excluding VAT
- £165,600 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- Possible extension to 31 March 2031
- 5 years
Description of possible extension:
Extension periods of +1 year from 1st April 2029 until 31st March 2030, further +1 year from 1st April 2030 until 31st March 2031 subject to financial approval
Options
The right to additional purchases while the contract is valid.
There may be a requirement to purchase additional temperature monitors depending on the needs of the service
Main procurement category
Goods
CPV classifications
- 33100000 - Medical equipments
- 33900000 - Post-mortem and mortuary equipment and supplies
- 38300000 - Measuring instruments
- 38500000 - Checking and testing apparatus
Contract locations
- UKL17 - Bridgend and Neath Port Talbot
- UKL15 - Central Valleys
Participation
Conditions of participation
The provider must be able to provide efficient automated temperature monitoring of all identified areas in CTMUHB, 24/7/365
The provider must have a variety of alert notification systems, including an audible alarm and email notification, to alert staff where a unit has exceeded temperature limits in order for the alarm to be acted upon immediately
The provider must provide a solution to alert staff when a critical area falls out of temperature consensus when staff are not within the immediate vicinity of the alerting department, eg. text message or paging system
The provider must provide software that allows meaningful reports to be produced, including graphical and numerical data for all monitored areas, and allows recording of any actions taken for out of consensus temperatures
The provider must have software that is flexible/configurable when moving sensors/probes or equipment to different areas within Pathology
The provider must have robust sensors/probes for the full range of temperature requirements (-80c to +60c), with provision for replacement when a sensor/probe is no longer functioning, and additional sensor/probes when required
The provider must provide temperature logging over the geographical area of the Health Board, with option to expand if required
The provider must provide annual ISO 17025 compliant calibration service for every sensor with minimal service disruption. Calibration MU must be provided on calibration certificates
The provider must ensure the system is compliant to BSQR temperature monitoring requirements and currently be deployed in a UK Blood Bank laboratory that has undergone MHRA inspection
The provider must provide initial and ongoing training support as and when required
The provider must provide a robust customer support system to ensure continuity of temperature monitoring in all Pathology departments
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
13 October 2025, 12:00pm
Tender submission deadline
7 November 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Technical Criteria | Technical Criteria |
Quality | 65.00% |
| Commercial Criteria | Commercial Criteria |
Cost | 35.00% |
Procedure
Procedure type
Below threshold - open competition
Contracting authority
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
- Public Procurement Organisation Number: PXWV-6492-CGMN
4-5 Charnwood Court,
Cardiff
CF14 3UZ
United Kingdom
Contact name: Lucy Edmunds
Email: lucy.edmunds2@wales.nhs.uk
Website: http://nwssp.nhs.wales/ourservices/procurement-services/
Region: UKL22 - Cardiff and Vale of Glamorgan
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales