Tender

5371 - Nant-y-Parc Primary School - Access Controls

  • Caerphilly County Borough Council

UK4: Tender notice - Procurement Act 2023 - view information about notice types

Notice identifier: 2025/S 000-064197

Procurement identifier (OCID): ocds-h6vhtk-05acca

Published 10 October 2025, 2:08pm



Scope

Reference

RQST14575

Description

Bidders are invited to submit a tender for the installation of access controls to Nant Y Parc primary school. The scope of the project is fully described in Appendix 1 of the tender documents but in summary, the scope is:

• Install Audio Visual access controls with proximity keypad reader to main pedestrian gate as defined in the Drawings and Specifications.

• All related electrical works, wiring and containment.

• Integration with the fire alarm system

• Integration with existing access control system

• Associated groundworks

Works to commence and complete during October half term

Full details are in the ITT

Total value (estimated)

  • £15,000 excluding VAT
  • £18,000 including VAT

Below the relevant threshold

Contract dates (estimated)

  • 28 October 2025 to 31 October 2025
  • 4 days

Main procurement category

Works

CPV classifications

  • 45310000 - Electrical installation work
  • 51100000 - Installation services of electrical and mechanical equipment
  • 71314100 - Electrical services
  • 71334000 - Mechanical and electrical engineering services

Contract locations

  • UKL16 - Gwent Valleys

Participation

Conditions of participation

Please refer to ITT document.

Particular suitability

Small and medium-sized enterprises (SME)


Submission

Enquiry deadline

20 October 2025, 11:59pm

Tender submission deadline

27 October 2025, 12:00pm

Submission address and any special instructions

Submission address and any special instructions Tenderers must express an interest in this tender by completing the following process:

1.Log in to the Proactis Supplier Portal at https://supplierlive.proactisp2p.com/Account/Login

2. Click the "Sign Up" option on the Portal homepage (If already registered go to point 11.).

3.Enter your correct Organisation Name, Details and Primary Contact Details.

4.Please make a note of the Organisation ID and User Name, then click "Register".

5.You will then receive an email from the system asking you follow a link to activate your account.

6.Please enter the information requested, clicking on the blue arrow to move on to the next stage and follow the instructions ensuring that you enter all applicable details.

7.In the Classification section please ensure that you select the Product Classification Codes (CPV Codes)that appear in the tender notice, it is essential that only CPV Codes, specific to your organisation are added to your profile.

8.Buyer Selection - At this stage you are required to indicate which Buyer Organisations you would like to register with. Please remember to register with Caerphilly this ensures that you will be alerted to all relevant opportunities.

9.Terms & Conditions - Read the terms and conditions of the use of this Supplier Portal and tick the box to denote you have read and understood the terms and that you agree to abide by them. If you do not agree you cannot complete the registration process. Once you have agreed click on the blue arrow to move on to the next stage.

10.Insert a password for the admin user and repeat it. The password MUST be between 6 and 50 characters in length. It must contain at least 2 number(s). Once completed select 'Complete Registration' and you willenter the Supplier Home page.

11.From the Home Page, go to the "Opportunities" icon, all current opportunities will be listed. Click on the blue arrow under the field 'Show Me' of the relevant opportunity then click to register your interest on the applicable button.

12.Refresh your screen by clicking on the opportunities icon located on the left hand side, to view the opportunity click the blue arrow.

13.Note the closing date for completion of the relevant project. To find all available documentation please drop down the 'Request Documents' option and click to download all documents.

14.You can now either complete your response or "Decline" this opportunity.

All queries are to be made via the messaging system on the Proactis portal. Please note we will NOT accept any questions/queries via telephone/email.

If you require assistance please contact Jemma Ford 01443 863163 - fordj1@caerphilly.gov.uk.

When submitting a tender, an e tendering supplier guide has been produced which will help tenderers through completing a tender submission using our Proactis Plaza system.

Tenders may be submitted electronically

Yes


Award criteria

This table contains award criteria for this lot
Name Description Type Weighting
Total Project Cost

Total project cost based on pricing schedule

Price 100.00%

Procedure

Procedure type

Below threshold - open competition


Contracting authority

Caerphilly County Borough Council

  • Public Procurement Organisation Number: PWHP-2369-JPYL

Penallta House, Tredomen Park

Hengoed

CF82 7PG

United Kingdom

Contact name: Fran Gully

Telephone: 01495 235569

Email: gullyf@caerphilly.gov.uk

Website: http://www.caerphilly.gov.uk

Region: UKL16 - Gwent Valleys

Organisation type: Public authority - sub-central government

Devolved regulations that apply: Wales