Scope
Reference
T25-0129
Description
Provision of an Online Room Booking System for Devon Partnership NHS Trust
Total value (estimated)
- £250,000 excluding VAT
- £300,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 January 2026 to 31 December 2028
- Possible extension to 31 December 2030
- 5 years
Description of possible extension:
Devon Partnership NHS Trust are tendering for an online room booking service. The full requirements specification can be located at the online EU Supply portal: https://uk.eu-supply.com The contract value is estimated at £50k per annum Ex VAT and covers a 3 year term with optional extensions covering an additional 2 years The response date for tender submissions is 12 noon on Tuesday 11th November 2025
Main procurement category
Goods
CPV classifications
- 48000000 - Software package and information systems
Contract locations
- UKK4 - Devon
Participation
Legal and financial capacity conditions of participation
If successful, DPT will require the bidder to register their organisation on the Central Digital Platform?
Technical ability conditions of participation
This is detailed within the requirements specification contained in the tender documentation available via the EU Supply portal: https://uk.eu-supply.com
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
11 November 2025, 12:00pm
Tender submission deadline
11 November 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
8 December 2025
Award criteria
| Name | Description | Type |
|---|---|---|
| Financial | The evaluation/scoring criteria is fully detailed in the tender documentation available via the EU Supply portal: https://uk.eu-supply.com |
Cost |
Weighting description
The evaluation/scoring criteria is fully detailed in the tender documentation available via the EU Supply portal: https://uk.eu-supply.com
Other information
Payment terms
If you are interested in participating in this tender exercise, please can I ask that you register yourself on the EU Supply portal: https://uk.eu-supply.com and formally express your interest in this exercise? Please direct any queries to simon.worthy@nhs.net
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
DPT have elected not to use a pre-market engagement stage in this procurement, however the tender submission deadline will be extended to allow sufficient time for any clarification questions
Contracting authority
Devon Partnership NHS Trust
- Public Procurement Organisation Number: PNWB-6144-XTMH
Wonford House
Exeter
EX2 5AF
United Kingdom
Contact name: Simon Worthy
Telephone: +44 1392208556
Email: simon.worthy@nhs.net
Website: https://www.dpt.nhs.uk/
Region: UKK43 - Devon CC
Organisation type: Public authority - central government