Section one: Contracting authority
one.1) Name and addresses
Westcountry Schools Trust (Secondary Acct: PHP Law)
Harford Road
Ivybridge
PL721 0JA
Contact
Josie Medforth
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA43320
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Westcountry Schools Trust Managed Catering Service
two.1.2) Main CPV code
- 55524000 - School catering services
two.1.3) Type of contract
Services
two.1.4) Short description
The proposed contract will be for a managed catering service to support the delivery of in-house catering in accordance with this service
specification and the associated tender documents.
The Trust wish to keep the ethos of the in-house catering model whilst utilising the additional expertise and support of the Bidder. It is the
expectation that this managed catering service offer will deliver efficiencies and reduce current cost per plate whilst ensuring a high
standard of food quality to deliver the proposed menu.
The Bidder is required to work in partnership with the Trust, offering clear lines of communication and ensuring cohesion with the roles
and responsibilities as identified in this Specification of Requirement.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £10,000,000
two.2) Description
two.2.1) Title
Devon
Lot No
1
two.2.2) Additional CPV code(s)
- 55524000 - School catering services
- 55520000 - Catering services
- 15894210 - School meals
two.2.3) Place of performance
NUTS codes
- UKK41 - Plymouth
Main site or place of performance
Various school sites across Devon. Refer to tender documents for the site addresses
two.2.4) Description of the procurement
The Trust is seeking a Contractor that will deliver an Outsourced Catering Service for this contract to provide a high-quality service, whilst
delivering value for money for the school, parents and pupils using the Services. The Contract will include all food and staff provision to
support the delivery of the catering services requirement.
In addition to the above, the Contractor shall:
a. work in partnership with the Trust, operating at Trust level, demonstrating a centralised approach that offers greater transparency and
visibility of management information, KPI and financial performance. This will allow for a robust level of oversight regarding contract
delivery as a whole.
b. fully utilise the benefits, efficiencies and cost savings being gained from this centralised strategy and approach for both parties,
improving the quality and uptake of meals, particularly for FSM pupils.
c. operate a standard approach across all schools , delivering an exemplary quality of service whilst harnessing a continuous drive for
improvement throughout the contract term.
d. ensure a high-quality food offering, whilst delivering value for money for schools, pupils and parents using the services.
e. offer a service that is aligned to the vision, value and ethos of the Trust.
f. be responsible for TUPE of existing staff.
Schools included in this Lot:
Ashburton Primary School
Buckfastleigh Primary School
Ermington Primary School
Holbeton Primary School
Ivybridge Community College
Manor Primary School, Ivybridge
Sherford Vale School & Nursery
South Dartmoor Community College
Stowford School
Ugborough Primary School
Woodlands Park Primary School
Yealmpton Primary School
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60%
Price - Weighting: 40%
two.2.11) Information about options
Options: Yes
Description of options
New schools who may join the Trust, or current schools within the Trust may be added to the Contract
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Plymouth
Lot No
2
two.2.2) Additional CPV code(s)
- 55524000 - School catering services
- 55520000 - Catering services
- 15894210 - School meals
two.2.3) Place of performance
NUTS codes
- UKK41 - Plymouth
Main site or place of performance
Various school sites across Plymouth. Refer to tender documents for the site addresses
two.2.4) Description of the procurement
The Trust is seeking a Contractor that will deliver an Outsourced Catering Service for this contract to provide a high-quality service, whilst
delivering value for money for the school, parents and pupils using the Services. The Contract will include all food and staff provision to
support the delivery of the catering services requirement.
In addition to the above, the Contractor shall:
a. work in partnership with the Trust, operating at Trust level, demonstrating a centralised approach that offers greater transparency and
visibility of management information, KPI and financial performance. This will allow for a robust level of oversight regarding contract
delivery as a whole.
b. fully utilise the benefits, efficiencies and cost savings being gained from this centralised strategy and approach for both parties,
improving the quality and uptake of meals, particularly for FSM pupils.
c. operate a standard approach across all schools , delivering an exemplary quality of service whilst harnessing a continuous drive for
improvement throughout the contract term.
d. ensure a high-quality food offering, whilst delivering value for money for schools, pupils and parents using the services.
e. offer a service that is aligned to the vision, value and ethos of the Trust.
f. be responsible for TUPE of existing staff.
Schools included in this Lot:
Austin Farm Academy
Boringdon Primary School
Chaddlewood Primary School
Glen Park Primary School
Morley Meadow Primary School
Oreston Community Academy
Plympton St Maurice Primary School
Woodford Primary School
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60%
Price - Weighting: 40%
two.2.11) Information about options
Options: Yes
Description of options
New schools who may join the Trust, or current schools within the Trust may be added to the Contract
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
All Schools
Lot No
3
two.2.2) Additional CPV code(s)
- 55524000 - School catering services
- 55520000 - Catering services
- 15894210 - School meals
two.2.3) Place of performance
NUTS codes
- UKK41 - Plymouth
Main site or place of performance
Various school sites across Devon and Plymouth. Refer to tender documents for the site addresses
two.2.4) Description of the procurement
The Trust is seeking a Contractor that will deliver an Outsourced Catering Service for this contract to provide a high-quality service, whilst
delivering value for money for the school, parents and pupils using the Services. The Contract will include all food and staff provision to
support the delivery of the catering services requirement.
In addition to the above, the Contractor shall:
a. work in partnership with the Trust, operating at Trust level, demonstrating a centralised approach that offers greater transparency and
visibility of management information, KPI and financial performance. This will allow for a robust level of oversight regarding contract
delivery as a whole.
b. fully utilise the benefits, efficiencies and cost savings being gained from this centralised strategy and approach for both parties,
improving the quality and uptake of meals, particularly for FSM pupils.
c. operate a standard approach across all schools , delivering an exemplary quality of service whilst harnessing a continuous drive for
improvement throughout the contract term.
d. ensure a high-quality food offering, whilst delivering value for money for schools, pupils and parents using the services.
e. offer a service that is aligned to the vision, value and ethos of the Trust.
f. be responsible for TUPE of existing staff.
This Lot is for all schools and therefore a combination of the school sites from Lots 1 & 2
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60%
Price - Weighting: 40%
two.2.11) Information about options
Options: Yes
Description of options
New schools who may join the Trust, or current schools within the Trust may be added to the Contract
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-034677
Section five. Award of contract
Lot No
1
Title
Devon
A contract/lot is awarded: No
five.1) Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section five. Award of contract
Lot No
2
Title
Plymouth
A contract/lot is awarded: No
five.1) Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section five. Award of contract
Lot No
3
Title
All Schools
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 September 2025
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 5
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Aspens Services Ltd
Ground Floor, Teme House, Whittington
Worcester
WR5 2RY
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £10,000,000
Section six. Complementary information
six.3) Additional information
(MT Ref:234663)
six.4) Procedures for review
six.4.1) Review body
Public Procurement Review Service
Cabinet Office
London
publicprocurementreview@cabinetoffice.gov.uk
Telephone
+44 3450103503
Country
United Kingdom
Internet address
https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit
six.4.2) Body responsible for mediation procedures
Westcountry Schools Trust
Harford Road
Ivybridge
PL21 0JA
Country
United Kingdom
Internet address
six.4.4) Service from which information about the review procedure may be obtained
Westcountry Schools Trust
Harford Road
Ivybridge
PL21 0JA
Country
United Kingdom