Scope
Reference
DMAT01.17
Description
The Contractor will be responsible for delivering the following Fire and Security Servicing to the Trust: a. Fire Alarm Panel b. Intruder Alarm Panel c. Door Access Control d. Emergency Lighting e. Fire Extinguishers & Hoses f. Signalling Remedial Works (included in contract but the Trust reserve the right to award such works to other Contractors and therefore these works are not guaranteed). With a view to achieving a smooth and effective service for pupils and staff, the Successful Contractor shall ensure that they: a. Have the technical and relevant experience whilst demonstrating value for money. b. Appoint a competent person to take managerial control. c. Maintain a safe and healthy environment on school premises.. d. Develop a robust scheme for managing, controlling and/or preventing the risk of fire on school premises, ensuring all works are carried out by a competent person. e. Implement a system of checks to ensure the effectiveness of the controls and other activities. f. Ensure all fire systems are maintained in accordance with current guidelines and all maintenance and other such work be undertaken by suitably competent persons. g. Demonstrate the ability to deliver the services required in a flexible manner, as to cause minimum disruption to pupils, staff and the day-to-day operations of the school. h. Adhere to all legal and statutory regulations and guidance to ensure compliance and ensure the delivery of services is at the desired level. i. Establish effective management and operational level communication systems at all levels. j. Actively manage the resulting contract including contract review meetings, overall performance of the contract, and management of Key Performance Indicator (KPI) and Service Level Agreement (SLA). k. Hold records of all relevant activity, retained for a minimum of 5 years. l. Be responsible for all legal, and health and safety requirements. J. Formulate a schedule of visits to each site, to be agreed with the Trust.
Contract 1
Supplier
Contract value
- £400,000 excluding VAT
- £480,000 including VAT
Above the relevant threshold
Award decision date
9 October 2025
Date assessment summaries were sent to tenderers
9 October 2025
Standstill period
- End: 20 October 2025
- 8 working days
Earliest date the contract will be signed
1 November 2025
Contract dates (estimated)
- 5 January 2026 to 4 January 2029
- Possible extension to 4 January 2031
- 5 years
Description of possible extension:
Option of two further 1 year extensions.
Main procurement category
Services
Options
The right to additional purchases while the contract is valid.
New Schools may join the Trust during the term of the contract;
The quantities requiring maintenance may be amended during the course of the contract, either additions or subtractions.
Additional activities to existing items may be required.
CPV classifications
- 31625000 - Burglar and fire alarms
- 44480000 - Miscellaneous fire-protection equipment
- 45312100 - Fire-alarm system installation work
- 45343000 - Fire-prevention installation works
- 50000000 - Repair and maintenance services
- 51700000 - Installation services of fire protection equipment
Contract locations
- UKK4 - Devon
Information about tenders
- 8 tenders received
- 7 tenders assessed in the final stage:
- 7 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 6 suppliers unsuccessful (details included for contracts over £5 million)
Procedure
Procedure type
Open procedure
Supplier
IDEPEND LTD
- Companies House: 04927850
- Public Procurement Organisation Number: PLDN-1694-JPCX
128 High Street
Crediton
EX17 3LQ
United Kingdom
Email: office@ind-fas.com
Region: UKK43 - Devon CC
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1
Contracting authority
DARTMOOR MULTI ACADEMY TRUST
- Companies House: 11075564
- Public Procurement Organisation Number: PXTN-3178-CNXJ
Wardhayes
Okehampton
EX20 1PU
United Kingdom
Email: estates@dmatschools.org.uk
Region: UKK43 - Devon CC
Organisation type: Public authority - sub-central government