Scope
Reference
PROC/2526/102
Description
The Authority wishes to appoint Contractors to a Framework for the hire of plant and machinery equipment to facilitate many of the Council's operations across several Service Areas. This Framework will cover the Hire of a wide range of plant and machinery from handheld power tools to large plant vehicles and site containers. The works requiring the Hire of these items is carried out all across the Pembrokeshire and therefore we are seeking to appoint suppliers in all areas of the County.
The current anticipated lot structure will be:
Hire of vehicles and plant with driver / operator
Lot 1 Road Rollers (Deadweight) with Scarifiers - with driver/operator
Lot 2 Wheeled or Tracked Pavers and Mini Pavers - with driver/operator
Lot 3 Wheeled 180 Mechanical Excavators with Extending Back How "4 in 1" Front Bucket and Pallet Forks - with driver/operator
Lot 4 Tracked Mini Excavators - with driver/operator
Lot 5 Tracked Excavators 8-35tonnes operating weight - with driver/operator
Lot 6 Telescopic Handler - with driver/operator
Lot 7 Mobile Cranes - Road Going - with driver/operator
Lot 8 Mobile Cranes - Rough Terrain - with driver/operator
Lot 9 Tractor 70 - 100HP - with driver/operator
Lot10 Tractor over 100HP - with driver/operator
Lot 11 Flail Type Grass Cutting Machines complete with Tractors - with operator
Lot 12 Tractor Mounted Shredder complete with Tractor - with operator
Lot 13 Van Mounted Platform Hoist - with driver/operator
Lot 14 HGV Vacuum Tanker - with driver/operator
Lot 15 HGV Tipper - with driver
Lot 16 HGV Hook Loader - with driver
Lot 17 HGV Skip Loader - with driver
Lot 18 HGV Road Sweeper - with driver
Lot 19 HGV with Body Mounted Crane - with driver/operator
Lot 20 Diesel powered dumpers with driver /operator
Lot 21 Gully Emptier
Hire of plant with-out driver / operator
Lot 22 Road Rollers (Deadweight) with Scarifiers - without driver/operator
Lot 23 Wheeled or Tracked Pavers and Mini Pavers - without driver/operator
Lot 24 Vibrating rollers - without operators
Lot 25 Vibrating plate compactors - without operator
Lot 26 Tracked mini excavators - without operator
Lot 27 Telescopic handler - without operator
Lot 28 Diesel powered dumpers
Lot 29 Brush cutter with c/w nylon and metal blade
Lot 30 Low vibration breaker c/w hydraulic power pack and 3 steels and 15m, hose.
Lot 31 Concrete mixers
Lot 32 Water pumps
Lot 33 Sludge pumps
Lot 34 Quad bikes
Lot 35 Agricultural tractor 70 - 100hp - without driver
Lot 36 Agricultural tractor over 100hp - without driver
Lot 37 Portaloos
Lot 38 Site container / Site office
Lot 39 Scissor lift
Lot 40 Security fencing
Lot 41 Security flood lighting
Lot 42 Hand held power tools
Lot 43 Additional list
This lot structure may be subject to change.
Commercial tool
Establishes a framework
Total value (estimated)
- £8,000,000 excluding VAT
- £10,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2030
- 4 years
Main procurement category
Services
CPV classifications
- 16000000 - Agricultural machinery
- 42900000 - Miscellaneous general and special-purpose machinery
- 43200000 - Earthmoving and excavating machinery, and associated parts
- 43300000 - Construction machinery and equipment
- 43600000 - Parts of machinery for mining, quarrying and construction
- 45500000 - Hire of construction and civil engineering machinery and equipment with operator
- 77111000 - Hire of agricultural machinery with operator
- 77112000 - Hire of mowers or agricultural equipment with operator
Contract locations
- UKL14 - South West Wales
Engagement
Engagement deadline
24 October 2025
Engagement process description
We are carrying out 2 market engagement events where you will be able to obtain further information on the framework and the tender process. We would encourage you to attend one of the events available where you can obtain the information and raise any queries you may have.
Event 1 Wednesday 22/10/25 10:30 - 12:30 - Town Hall, Fishguard, SA65 9HE
Event 2 Wednesday 22/10/25 14:30 - 16:30 The Bridge Innovation Centre, Pembroke Dock, SA72 6UN
In order to register and confirm your place at the event, please email Rosanne Veale at procurement@pembrokeshire.gov.uk
Please ensure you are there for the start of whichever session you wish to attend to ensure you do not miss important information.
Copies of the presentations will be available electronically upon request, after the event.
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Publication date of tender notice (estimated)
1 December 2025
Contracting authority
Pembrokeshire County Council
- Public Procurement Organisation Number: PYMR-6838-HZQY
County Hall
Pembrokeshire
SA61 1TP
United Kingdom
Contact name: Rosanne Veale
Region: UKL14 - South West Wales
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales