Scope
Description
The Trust are proposing a Direct award via Single Tender Waiver action for the duration of 12 months for the current/in use Oracle ERP (Enterprise Resource Planning) system. The solution a comprehensive cloud-based suite designed to streamline and integrate core business functions; Finance, Procurement and Supply Chain operations.
The justification for this direct award is based on the following:
• Technical Compatibility: The Trust's existing ERP system is provided by Oracle. Procuring an alternative solution at this stage would result in incompatibility with current equipment and systems, risking disruption to essential financial and operational processes.
• Project Continuity and Collaboration: The Trust is actively exploring collaborative working arrangements with The Dudley Group NHS Foundation Trust, including a shared ledger solution. However, this work will not conclude in time for the Trust to cancel the existing Oracle contract, tender and potentially transition to a new system (if an alternative awarded) . An extension is therefore required to maintain continuity while collaborative options are finalised.
• Value for Money: The direct award ensures continuity of service and avoids disproportionate technical and project difficulty or cost. The procurement team has confirmed budget availability and compliance with Standing Financial Instructions (SFIs).
• No Competition: Due to the reasons above, no alternative quotations were sought. The waiver process and justification have been reviewed and accepted by the relevant authorised internal personnel, in line with the local SFIs).
Contract 1. Oracle ERP Solution
Supplier
Contract value
- £231,777.50 excluding VAT
- £278,133 including VAT
Above the relevant threshold
Earliest date the contract will be signed
22 October 2025
Contract dates (estimated)
- 1 November 2025 to 30 September 2026
- 11 months
Main procurement category
Goods
CPV classifications
- 48442000 - Financial systems software package
- 48000000 - Software package and information systems
Contract locations
- UK - United Kingdom
Other information
Description of risks to contract performance
The Trust is satisfied the supplier will be able to continue to supply releted systems for the duration of the continued award.
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Direct award
Direct award justification
Switching to direct award
• Technical Compatibility: The Trust's existing ERP system is provided by Oracle. Procuring an alternative solution at this stage would result in incompatibility with current equipment and systems, risking disruption to essential financial and operational processes.
• Project Continuity and Collaboration: The Trust is actively exploring collaborative working arrangements with The Dudley Group NHS Foundation Trust, including a shared ledger solution. However, this work will not conclude in time for the Trust to cancel the existing Oracle contract, tender and potentially transition to a new system (if an alternative awarded) . An extension is therefore required to maintain continuity while collaborative options are finalised.
Supplier
Oracle Corporation UK Limited
- Companies House: 01782505
Oracle Parkway, Thames Valley Park,
Reading
RG6 1RA
United Kingdom
Email: lisa.enright@oracle.com
Region: UKJ11 - Berkshire
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Contract 1. Oracle ERP Solution
Contracting authority
Sandwell and West Birmingham Hospitals NHS Trust
- Public Procurement Organisation Number: PYHH-6963-BGQM
Dudley Road
Birmingham
B18 7QH
United Kingdom
Contact name: Kirk Johnson
Telephone: 07896607624
Email: kirk.johnson1@nhs.net
Website: https://www.swbh.nhs.uk/
Region: UKG31 - Birmingham
Organisation type: Public authority - central government