Scope
Reference
CT-2025
Description
Victoria Academies Trust sought to appoint a single supplier to provide contract cleaning services across its portfolio of primary academies located in the West Midlands and Worcestershire regions.
The successful contractor will deliver a full and comprehensive cleaning service, including but not limited to:
• Daily classroom and toilet cleaning;
• Periodic deep cleans and floor maintenance;
• Supply of consumables and equipment;
• Supervision, quality control, and staffing management;
• Adherence to relevant health and safety legislation and safeguarding requirements.
The contract covers approximately [insert total m²] of internal floor area across 10 academies, operating during term time and specified holiday periods, with flexibility for school events and lettings.
The estimated total contract value is £[insert total estimated value, e.g., £700,000-£800,000] over an initial three-year term, with an option to extend for a further two years subject to satisfactory performance.
The procurement was conducted under the Public Contracts Regulations 2015 and the Procurement Act 2023 using an Open Procedure. Evaluation was based on Most Economically Advantageous Tender (MEAT) criteria, weighted 40% cost and 60% quality.
Contract 1. Cleaning Tender (Trust Wide)
Supplier
Contract value
- £649,572 including VAT
Above the relevant threshold
Award decision date
3 October 2025
Date assessment summaries were sent to tenderers
8 October 2025
Standstill period
- End: 17 October 2025
- 8 working days
Earliest date the contract will be signed
1 November 2025
Contract dates (estimated)
- 1 December 2025 to 30 November 2028
- Possible extension to 30 November 2030
- 5 years
Description of possible extension:
The contract will be awarded for an initial period of three (3) years, with the option to extend for up to two (2) additional years in annual increments (3 + 1 + 1).
Any extensions will be exercised at the sole discretion of Victoria Academies Trust and will be subject to:
• Satisfactory contractor performance against agreed key performance indicators (KPIs) and service levels;
• Evidence of continued value for money;
• Mutual agreement between both parties; and
• The Trust's ongoing operational and budgetary requirements.
Extensions will be formalised in writing prior to the end of the existing contract term. The maximum total contract duration, including all possible extensions, is five (5) years.
Main procurement category
Services
CPV classifications
- 90919300 - School cleaning services
Contract locations
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
Information about tenders
- 19 tenders received
- 19 tenders assessed in the final stage:
- 19 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 18 suppliers unsuccessful (details included for contracts over £5 million)
Procedure
Procedure type
Open procedure
Supplier
Timothy Blacknell
- Companies House: 06513360
Unit 15 Stenson Road
Leicestershire
LE67 4JP
United Kingdom
Email: sales@mcsclean.co.uk
Region: UKF22 - Leicestershire CC and Rutland
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Connected people/organisations:
Mrs Kelly Blacknell
Mr Timothy Charles Blacknell
Contract 1. Cleaning Tender (Trust Wide)
Contracting authority
VICTORIA ACADEMIES TRUST
- Companies House: 07887796
- Public Procurement Organisation Number: PVNL-4483-QQGG
Victoria Park Primary Academy
Smethwick
B66 3HH
United Kingdom
Email: joe.tewley@victrust.org
Region: UKG37 - Sandwell
Organisation type: Public authority - sub-central government