Scope
Description
1.Legacy Data Viewer
The Mental Health and Community Information System (MHCS) Programme within CAV UHB Digital and Health Intelligence is seeking to commission a legacy data viewer solution for circa 176 clinical services within Mental Health, community Health and Therapies services ahead of the approaching end of contract with the current EPR supplier.
Due to the volume of clinical information and the bespoke nature of structured data within the current EPR, migrating the entirety of this data to a new EPR is not viable. Legacy data will need to be stored in a 'Legacy Data Viewer' solution accessible to services in an in-context launch. This solution entails the need to commission a dedicated team to deliver planning and designing, developing and testing a legacy data viewer solution within the current 2025/26 financial year.
2. Business Analysis: Service Mapping & Transformation Readiness
The Mental Health and Community Information System (MHCS) Programme within CAV UHB Digital and Health Intelligence is seeking to commission Business Analysis expertise to apply best practices in preparing service readiness for an upcoming digital transformation project, including effectively documenting the 'As Is' business process/patient journey of 176 clinical services through service mapping templates and transferring this this BA toolkit to the team.
Outputs will include requirements specification for service readiness documentation, service mapping plan, a bespoke process map template to apply to all MHCS services and ensure BA standardisation with comprehensive information to capture workflows and processes and a system integration map to ensure the network of integrations between the EPR in use and other systems is suitably captured.
3. Clinical Safety
The Mental Health and Community Information System (MHCS) Programme within CAV UHB Digital and Health Intelligence is seeking to commission clinical safety expertise to apply DCB0129 and DCB0160 clinical safety standards to assess and inform the design and build of a data archive/viewer for accessing a legacy EPR. Requirements also include the transfer of clinical safety knowledge and best practices to the project team. This will entail working closely with the team involved in planning and deploying this solution, as well as the project team for knowledge transfer and training.
Total value (estimated)
- £300,000 excluding VAT
- £360,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 24 October 2025 to 30 March 2026
- 5 months, 7 days
Main procurement category
Services
CPV classifications
- 72200000 - Software programming and consultancy services
- 72600000 - Computer support and consultancy services
Contract locations
- UKL22 - Cardiff and Vale of Glamorgan
Engagement
Engagement deadline
15 October 2025
Engagement process description
Cardiff and Vale UHB require evidence of previous work completed similar to the scope set out. Please could you provide a list of details from previous contracts including timeframes, pricing etc.
If you require any further information regarding this notice please contact the contract manager.
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Publication date of tender notice (estimated)
20 October 2025
Contracting authority
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
- Public Procurement Organisation Number: PXWV-6492-CGMN
Woodland House, Maes-y-coed rd
Cardiff
CF14 4HH
United Kingdom
Contact name: Lowri Crossman
Email: lowri.crossman@wales.nhs.uk
Region: UKL22 - Cardiff and Vale of Glamorgan
Organisation type: Public authority - central government
Devolved regulations that apply: Wales