Scope
Reference
PROC/2526/085
Description
Pembrokeshire County Council (the Council) invites you to submit a bid (called a "tender") to provide the Haulage of Rock Salt to sites throughout Pembrokeshire.
Commercial tool
Establishes a framework
Total value (estimated)
- £225,000 excluding VAT
- £270,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 January 2026 to 31 December 2028
- 3 years
Main procurement category
Services
CPV classifications
- 60180000 - Hire of goods-transport vehicles with driver
Contract locations
- UKL14 - South West Wales
Framework
Maximum number of suppliers
1
Maximum percentage fee charged to suppliers
0%
Framework operation description
As per Tender Docs
Award method when using the framework
Without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Legal and financial capacity conditions of participation
As per Tender Docs
Technical ability conditions of participation
As per Tender Docs
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
3 November 2025, 12:00pm
Tender submission deadline
6 November 2025, 2:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
- Welsh
- English
Award decision date (estimated)
18 November 2025
Recurring procurement
Publication date of next tender notice (estimated): 1 October 2028
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Price | Price per Tonne (as per Tender Docs) |
Price | 60.00% |
| Capacity | Provide details of how you will ensure you have the capacity to meet the requirements in regards to Winter restock deadlines, maximum weekly collection tonnages and contingency measures to cover busy... |
Quality | 20.00% |
| Fleet | Provide details of the fleet that you will have available for deployment to meet the requirements of this contract. |
Quality | 10.00% |
| Resources | Provide details of the resources (e,g. manpower) you will have available for deployment to meet the requirements of this contract. Please detail which of these staff are qualified drivers. |
Quality | 10.00% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
Service has been running well from previous Specification, no amendments required.
Contracting authority
Pembrokeshire County Council
- Public Procurement Organisation Number: PYMR-6838-HZQY
County Hall
Pembrokeshire
SA61 1TP
United Kingdom
Region: UKL14 - South West Wales
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales