Scope
Reference
ENV088
Description
Test Valley Borough Council (TVBC) proposes to enter into a contract for up to 5 years (a 3 year initial term, with a possible two further extension periods of 1 year each) for the provision of a fleet management system for vehicles and plant including driver or user records and maintenance information.
Contract 1. Fleet Management Software
Supplier
Contract value
- £99,600 excluding VAT
- £119,520 including VAT
Below the relevant threshold
Award decision date
24 September 2025
Earliest date the contract will be signed
9 October 2025
Contract dates (estimated)
- 1 April 2026 to 1 April 2029
- Possible extension to 1 April 2031
- 5 years, 1 day
Description of possible extension:
Contract duration of 3 Years (with up to two 1 year extensions, five years in total)
Main procurement category
Services
CPV classifications
- 50100000 - Repair, maintenance and associated services of vehicles and related equipment
Contract locations
- UKJ3 - Hampshire and Isle of Wight
Information about tenders
- 8 tenders received
- 6 tenders assessed in the final stage:
- 0 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 5 suppliers unsuccessful (details included for contracts over £5 million)
Procedure
Procedure type
Below threshold - open competition
Supplier
ASC SOFTWARE LIMITED
- Public Procurement Organisation Number: PCBL-4782-PVTZ
SUITE 39, THE HYDE BUILDING, CARRICKMINES
DUBLIN
D18KX24
Ireland
Email: NATALIE.MCGUIRK@ASC.IE
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Contract 1. Fleet Management Software
Contracting authority
Test Valley Borough Council
- Public Procurement Organisation Number: PNBR-9184-HTQT
Beech Hurst, Weyhill Road,
Andover
SP10 3AJ
United Kingdom
Region: UKJ36 - Central Hampshire
Organisation type: Public authority - sub-central government