Scope
Reference
B986
Description
Bridgend County Borough Council is looking to explore innovation in the marketplace ahead of the procurement of updated conferencing systems within the Council Chamber and Committee rooms. The essential aim of the new systems will be to facilitate effective hybrid meetings and future sustainability, via a whole system approach, in line with the requirements of the Local Government and Elections (Wales) Act 2021. Both systems need to enable seamless hybrid meetings (in-person + remote), ensure accessibility and inclusivity, provide high-quality audio-visual experience for all participants and both record and live stream public meetings. The Chamber system also needs to support transparent decision-making with real-time integrated voting.
Total value (estimated)
- £400,000 excluding VAT
- £500,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 30 January 2026 to 30 January 2031
- 5 years, 1 day
Main procurement category
Goods
CPV classifications
- 32320000 - Television and audio-visual equipment
- 32340000 - Microphones and loudspeakers
- 32350000 - Parts of sound and video equipment
Contract locations
- UKL17 - Bridgend and Neath Port Talbot
Engagement
Engagement deadline
31 October 2025
Engagement process description
Premarket engagement opportunity for interested suppliers to visit the chambers and meeting rooms, and for the Authority to engage with said industry experts to help inform the final specification that will future proof this vital function.
This event will be happening on the 24th October 2025 at 1:00pm in the Council Chambers, Civic Offices, Angel Street Bridgend CF31 4WB.
Interested parties are to email Rachel Keepins Democratic Services Manager to secure a place at this event - Rachel.Keepins@bridgend.gov.uk
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Publication date of tender notice (estimated)
18 November 2025
Contracting authority
Bridgend County Borough Council
- Public Procurement Organisation Number: PPQG-8216-YQLW
Bridgend County Borough Council
Bridgend
CF31 4WB
United Kingdom
Contact name: Rachel Keepins
Telephone: 01656 642518
Email: rachel.keepins@bridgend.gov.uk
Website: http://www.bridgend.gov.uk
Region: UKL17 - Bridgend and Neath Port Talbot
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales