Scope
Description
Locala is looking for a Supplier to be awarded a contract for Finance System. The contract will cover a period of 5 years with the option to extend by 2 + 2 + 1 years. The maximum contract period will therefore be 10 years, (subject to an annual review, and performance against KPIs).
Total value (estimated)
- £1,900,000 excluding VAT
- £2,280,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 December 2025 to 30 November 2030
- Possible extension to 30 November 2035
- 10 years
Description of possible extension:
There will be an option to extend by + 2 + 2 + 1 years at the end of 5 years.
Main procurement category
Goods
CPV classifications
- 48442000 - Financial systems software package
Contract locations
- UKE4 - West Yorkshire
- UKD3 - Greater Manchester
- UKE44 - Calderdale and Kirklees
Submission
Submission type
Tenders
Tender submission deadline
6 November 2025, 11:59pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
28 November 2025
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | 40% |
Quality | 40.00% |
| Price | 30% |
Price | 30.00% |
| Presentation | 20% |
Quality | 20.00% |
| Social Value | 10% |
Quality | 10.00% |
Other information
Payment terms
NHS Standard terms and conditions will apply.
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
Locala is looking for a Supplier to be awarded a contract for Finance System. The contract will cover a period of 5 years with the option to extend by 2 + 2 + 1 years. The maximum contract period will therefore be 10 years, (subject to an annual review, and performance against KPIs).
A staged process will be followed detailed in tender documents.
Justification for not publishing a preliminary market engagement notice
Due to the nature of the requirements it was not necessary to carry out prior market engagement.
Contracting authority
Locala Community Partnerships
- Public Procurement Organisation Number: PWLR-1233-GLZZ
Bradford Road
Liversedge
WF15 6LP
United Kingdom
Email: katy.cooney@locala.org.uk
Website: https://www.locala.org.uk
Region: UKE44 - Calderdale and Kirklees
Organisation type: Public authority - central government