Section one: Contracting authority/entity
one.1) Name and addresses
the Education Authority
40 Academy Street
Belfast
BT1 2NQ
Contact
ict.procureeani.org.uk
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
iCT-24-033 - Education Authority Pre-School Standardisation Online Portal Development
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement at the time of conclusion of the contract:
The contract is in place to provide an Outsystem Development and Managed Service. This has
been awarded via a direct award call-off from G-Cloud 14 framework.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
36
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2024/S 000-005327
Section five. Award of contract/concession
Contract No
ICT-24-033
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
3 February 2025
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Version 1 Solutions Limited
Grosvenor House, Prospect Hill, Redditch, Worcestershire, B97 4DL
Redditch
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £800,000
Section six. Complementary information
six.3) Additional information
The call off contract was awarded via G-Cloud 14 on 03/02/2025. EA have modified the call off by increasing the contract value from. £800,000 to £1,200,000. This modification for additional value meets the conditions of Reg 72(1)(b):. This is for additional services. that have become necessary and were unforeseen when initially procuring the contract.. Besides the time needed to manage a new. procurement, a new supplier would require time to onboard, understand the complex landscape, and build relationships—delaying. progress and potentially leading to missteps or rework. Valuable contextual knowledge and insights gained through prior engagement. would be lost, disrupting the flow of work and undermining the efficiencies already achieved. In a programme of this scale and complexity,. such disruption could significantly impact timelines, stakeholder confidence, and the overall success of the project. . A new procurement. for these services would cause delay, incur further costs and resource implications to manage such a procurement, and there would be a. delay to the overall project which will be of significant inconvenience to EA.. The value of the proposed modification (i.e. £400k) does not. exceed 50% of the original contract value which is £800k..
six.4) Procedures for review
six.4.1) Review body
The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions.
Belfast
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
seven.1.3) Place of performance
NUTS code
- UK - United Kingdom
seven.1.4) Description of the procurement:
An Outsystem Development and Managed Service to extend EA Connect Portal to provide additional functionality for the Pre School Education Programme
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
10 February 2025
End date
9 February 2028
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£1,200,000
seven.1.7) Name and address of the contractor/concessionaire
Version 1 Solutions Limited
Grosvenor House, Prospect Hill, Redditch, Worcestershire, B97 4DL
Redditch
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
To increase the contract by £400,000.bringing new contract value to £1,200,000.00 for additional services
seven.2.2) Reasons for modification
Need for additional works, services or supplies by the original contractor/concessionaire.
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:
the modification is for additional services that have become necessary and were unforeseen when initially procuring the contract.. Besides the time needed to manage a new
procurement, a new supplier would require time to onboard, understand the complex landscape, and build relationships—delaying
progress and potentially leading to missteps or rework. Valuable contextual knowledge and insights gained through prior engagement
would be lost, disrupting the flow of work and undermining the efficiencies already achieved. In a programme of this scale and complexity,
such disruption could significantly impact timelines, stakeholder confidence, and the overall success of the project. . A new procurement
for these services would cause delay, incur further costs and resource implications to manage such a procurement, and there would be a
delay to the overall project which will be of significant inconvenience to EA..
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £800,000
Total contract value after the modifications
Value excluding VAT: £1,200,000