Scope
Reference
PGCAC2026/01
Description
Communal Area Cleaning Services to 130 Residential Properties
Prima Group wish to appoint an experienced contractor/s based within the Liverpool City Region Combined Authority area to undertake communal area cleaning services to its properties within the Liverpool City Region Combined Authority area. The areas will be divided into Lots based on Geographical location.
The Works comprise the cleaning of surfaces as scheduled to each property at specified frequencies and as defined within the definition of terms which will vary depending upon the components contained within each property
Total value (estimated)
- £644,800 excluding VAT
- £773,760 including VAT
Above the relevant threshold
Contract dates (estimated)
- 6 April 2026 to 31 March 2028
- Possible extension to 29 March 2030
- 3 years, 11 months, 24 days
Description of possible extension:
Each lot will be let over a Two year term
Two (x2) one year extensions are available based on levels of performance and customer satisfaction
Main procurement category
Services
CPV classifications
- 90911000 - Accommodation, building and window cleaning services
Contract locations
- UKD - North West (England)
Lot 1. North Sefton
Description
Communal Area Cleaning Services to 6 Residential Properties
The Works comprise the cleaning of surfaces as scheduled to each property at specified frequencies and as defined within the definition of terms which will vary depending upon the components contained within each property.
Lot value (estimated)
- £24,000 excluding VAT
- £28,800 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. South Sefton
Description
Communal Area Cleaning Services to 12 Residential Properties
The Works comprise the cleaning of surfaces as scheduled to each property at specified frequencies and as defined within the definition of terms which will vary depending upon the components contained within each property.
Lot value (estimated)
- £96,400 excluding VAT
- £115,680 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3. Liverpool/Knowsley
Description
Communal Area Cleaning Services to 46 Residential Properties
The Works comprise the cleaning of surfaces as scheduled to each property at specified frequencies and as defined within the definition of terms which will vary depending upon the components contained within each property.
Lot value (estimated)
- £188,800 excluding VAT
- £226,560 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 4. Leasowe
Description
Communal Area Cleaning Services to 66 Residential Properties
The Works comprise the cleaning of surfaces as scheduled to each property at specified frequencies and as defined within the definition of terms which will vary depending upon the components contained within each property.
Lot value (estimated)
- £335,600 excluding VAT
- £402,720 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Participation
Particular suitability
Lot 1. North Sefton
Lot 2. South Sefton
Lot 3. Liverpool/Knowsley
Lot 4. Leasowe
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
30 October 2025, 4:00pm
Tender submission deadline
28 November 2025, 12:00pm
Submission address and any special instructions
All documents are available in a tender pack for collection only.
A full Tender pack can be collected, in person, by persons responsible for the Tender submission, by appointment with the Asset Manager at Prima Group Head Office at 8 Columbus Quay, Riverside Drive, Liverpool L3 4DB
Final submissions should be made to Prima Group Head Office at 8 Columbus Quay, Riverside Drive, Liverpool L3 4DB
The Deadline for sealed tender bids is 12 noon on Friday 28th November 2025. Submissions will be Date and time stamped and any submissions received after the deadlines stated will not be accepted.
Tenders may be submitted electronically
No
Languages that may be used for submission
English
Award decision date (estimated)
9 January 2026
Recurring procurement
Publication date of next tender notice (estimated): 5 October 2029
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 60% |
| Price | Price | 40% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
PRIMA Housing Group
- Companies House: 10606594
- Public Procurement Organisation Number: PWTJ-7219-BTNY
8 Columbus Quay
Liverpool
L3 4DB
United Kingdom
Telephone: +443333559000
Region: UKD72 - Liverpool
Organisation type: Public authority - sub-central government