Scope
Reference
DN793179
Description
The Council would like to hear from providers who can support with the potential replacement and upgrade of the pay and display car parking machines in the off-street car parks. There are 19 machines in total over 9 car parks. Some of the current machines have an electrical supply, while some are powered using solar energy with battery storage.
The current machines only allow for cash collection. The Council would like the new machines to remove the option for cash payment, allowing contactless and online / app payments only. The Council would also like to explore if rationalisation is possible in some of the car parks that currently have 2 or 3 machines.
In addition, the Council would like to assess the viability of installing ANPR cameras in each car park. The Council would like these cameras to be used for providing evidence in any Penalty Charge Notices issued. The Council is open to how this requirement may be delivered, and how providers approach this work, especially given the lack of mains electrical supply and data connections to some of the car parks.
The Council will be aiming to complete works by the end of March 2026.
The soft market testing exercise is intended to allow interested organisations with appropriate experience to outline their views and ideas about the best option the Council has for replacing the current pay and display car parking machines and for the installation of ANPR cameras to each site.
The Council will consider the responses received as a result of this exercise to help inform the options appraisal and the decision-making process.
Providers are invited to provide a response to the questionnaire that can be accessed via the below ProContract link:
The deadline for submissions to this soft market testing exercise is 12 noon 5th November 2025.
Total value (estimated)
- £300,000 excluding VAT
- £360,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 December 2025 to 30 April 2026
- 5 months
Main procurement category
Works
Additional procurement category
Services
CPV classifications
- 34926000 - Car park control equipment
- 45213312 - Car park building construction work
- 98351000 - Car park management services
Contract locations
- UKF22 - Leicestershire CC and Rutland
Engagement
Engagement deadline
5 November 2025
Engagement process description
A soft market testing questionnaire is available for providers to complete on the ProContract e-procurement portal. The soft market testing exercise is intended to allow interested organisations with appropriate experience to outline their views and ideas about the best option the Council has for replacing the current pay and display car parking machines and for the installation of ANPR cameras to each site.
The Council will consider the responses received as a result of this exercise to help inform the options appraisal and the decision-making process.
The deadline for questionnaire responses is 5th November 2025 at 12 noon.
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Publication date of tender notice (estimated)
30 November 2025
Contracting authority
Melton Borough Council
- Public Procurement Organisation Number: PTMP-8573-JHVJ
Parkside
Melton Mowbray
LE13 1GH
United Kingdom
Region: UKF22 - Leicestershire CC and Rutland
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
Welland Procurement
Summary of their role in this procurement: Buyer
- Public Procurement Organisation Number: PVMQ-1845-NYPP
Parkside
Melton Mowbray
LE13 1GH
United Kingdom
Region: UKF22 - Leicestershire CC and Rutland