Scope
Description
The Council wishes to procure a framework for the hire of a range of operated plant to support an in-house delivery model of highway maintenance.
All plant must meet the appropriate requirements of the Specification set out in Schedule 4 of the framework agreement and the rates submitted must be inclusive of delivery and travel time to the local depot or to site and should include for all reasonable associated equipment such as a variety of buckets, trailers etc.
Commercial tool
Establishes a framework
Total value (estimated)
- £4,700,000 excluding VAT
- £5,640,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 January 2026 to 31 December 2029
- 4 years
Main procurement category
Services
Contract locations
- UKD1 - Cumbria
Lot constraints
Description of how multiple lots may be awarded:
Suppliers can bid for one or more than one or all lots. Each lot will be evaluated separately as per the Evaluation Criteria. Suppliers may be restricted to the number lots they are accepted onto based on their capacity. All suppliers will be ranked based on a price quality assessment. Rankings will be reviewed bi-annually based on actual performance assessed through KPI scores.
Not the same for all lots
CPV classifications are shown in Lot sections, because they are not the same for all lots.
Lot A (was 1). Lot A - General Wagons
Description
Operated - 18 Tonne G.V.W Tipper - Insulated
Operated - 18 Tonne G.V.W Tipper
Operated - 7.5 Tonne G.V.W Tipper
Operated - 26 Tonne G.V.W Tipper
Operated - 26 Tonne G.V.W Tipper - Insulated
Operated - 18 Tonne G.V.W Tipper c/w hiab Clam Shell Bucket
Operated - 26 Tonne G.V.W Tipper c/w hiab Clam Shell Bucket
Operated - 3 cubic meter capacity Gritter
Operated - 6 cubic meter capacity Gritter (With plough as an addition )
Operated - 9 cubic meter capacity Gritter (with plough as an addition )
Operated - 4 Tonne Hotbox
Operated - 9 Tonne Hotbox
Operated - 18 Tonne Hotbox
Operated - 26 Tonne Hotbox
Operated - Articulated Tipper
Operated - Articulated Low Loader
Lot value (estimated)
- £4,700,000 excluding VAT
- £5,640,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 45500000 - Hire of construction and civil engineering machinery and equipment with operator
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot B. Lot B - Tractor, Loaders & Excavators
Description
Operated - Tractor Loader Digger 3CX
Operated - Cold Planing Machine - 0.25m - 0.30m Drum
Operated - Tractor Loader Digger 4CX
Operated - 5.0 Tonne Mini Hydraulic Excavator (Tracked)
Operated - Pecker Attachment to fit 5.0 Tonne Mini Hydraulic Excavator
Operated - Pecker Attachment to fit Tractor Loader Digger 3CX
Operated - Pecker Attachment to fit Tractor Loader Digger 4CX
Operated - 1.5 Tonne Mini Hydraulic Excavator (Tracked)
Operated - Pecker Attachment to fit 1.5 Tonne Mini Hydraulic Excavator
Operated - 2.5 Tonne Mini Hydraulic Excavator (Tracked)
Operated - Pecker Attachment to fit 2.5 Tonne Mini Hydraulic Excavator
Operated - 7 Tonne Mini Hydraulic Excavator (Tracked)
Operated - Pecker Attachment to fit 7 Tonne Mini Hydraulic Excavator
Operated - 12 Tonne Standard Hydraulic Excavator (Tracked)
Operated - Pecker Attachment to fit 12.0 Tonne Standard Hydraulic Excavator
Operated - 20 Tonne Standard Hydraulic Excavator (Tracked)
Operated - Pecker Attachment to fit 20 Tonne Standard Hydraulic Excavator
Operated - Dumper 1 Tonne High lift
Opearted - Dumper 3 Tonne
Operated - Dumper 6 Tonne
Operated - Dumper 9 Tonne
Lot value (estimated)
- £4,700,000 excluding VAT
- £5,640,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 45500000 - Hire of construction and civil engineering machinery and equipment with operator
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot C. Lot C - Road Sweepers
Description
Operated - Standard Road Sweeper (over 10t)
Operated - Dual Road Sweeper (over 10t)
Operated - Standard Road Sweeper (under 10t)
Operated - Dual Road Sweeper (under 10t)
Lot value (estimated)
- £4,700,000 excluding VAT
- £5,640,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 34921100 - Road sweepers
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot D. Lot D - Road Surfacing Equipment
Description
Operated - Paving Machine Up to 2.5m Width
Operated - Paving Machine Up to 5.0m
Operated - Cold Mining Machine Up to 0.5m Width
Operated - Cold Mining Machine Up to 1.0m Width
Operated - Cold Mining Machine Over 1.0m Width
Operated - 120 Roller
Operated - 90 Roller
Operated - 3 Pin Roller
Operated - Bond Coat Sprayer
Operated - Loading Shovel
Lot value (estimated)
- £4,700,000 excluding VAT
- £5,640,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 60182000 - Hire of industrial vehicles with driver
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot E. Lot E - Drain Cleaning Equipment
Description
Operated - Gully Tanker Up to 18t (Driver & Operator)
Operated - Vactor Unit (Driver & Operator)
Operated - Recycling Unit (Driver & Operator)
Lot value (estimated)
- £4,700,000 excluding VAT
- £5,640,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 60182000 - Hire of industrial vehicles with driver
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Framework
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
0%
Framework operation description
If a Framework User decides to hire Operated Plant through this Agreement it may order those Operated Plant set out in Schedule 3 of the framework agrement in accordance with the terms laid down in this Agreement and as more particularly described in clauses 8.2 to 8.7.
8.2 The Framework User shall identify the highest ranked supplier for the item(s) the Framework User wishes to order using the following approach:
8.2.1 The Framework User identifies the relevant Lot based on location within which the Plant is required and the relevant Sub-lot based on the item(s) of plant required.
8.2.2 Subject to Schedule 7 and any suspensions issued under it, the Framework User issues, to all suppliers on the identified Sub-lot, a notice outlining the item(s) of Plant required, the start date, delivery location and the duration of the order.
8.2.3 The notice shall identify the number of days within which the suppliers need to respond. Failure to respond by the specified date means a supplier will not be considered.
8.2.4 Suppliers in their responses must confirm the availability of the identified Plant and include the Proposed Operator's Detail for each item of Plant required.
8.2.5 The score for the supplier for each specific order is identified by adding the Operator Assessment Score and the Price Score and then multiplying the total by the KPI Factor.
8.2.6 The Proposed Operator's Detail is assessed by the Framework User in line with the Operator Assessment Scoring in order to produce an Operator Assessment Score.
8.2.7 The price for the item(s) of plant is taken from Schedule 4 of the Agreement and the price score is calculated using the formula; (lowest cost / cost) * maximum possible score (600).
8.2.8 The KPI Factor is taken from the latest KPI score available at the date of the response. If no KPI score is available the KPI score is assumed as 100.
8.2.9 The supplier with the highest overall score is awarded the Order.
8.3 The Authorised Officer shall issue the Order to the highest ranked supplier, identified by the process outlined at 8.2;
8.4 The Order issued constitutes an offer by the Framework User to hire the Operated Plant identified in accordance with this Agreement.
8.5 Following receipt of an Order, the Supplier shall in the period determined by the Framework User and notified to the Supplier in writing at the same time as the submission of the Order or, in the absence of such notification, within one (1) Business Day of the date of the Order acknowledge receipt of the Order and either:
8.5.1 notify the Framework User that it declines to accept the Order; or
8.5.2 notify the Framework User that it accepts the Order by signing and returning the Order.
8.6 If the Supplier:
8.6.1 notifies the Framework User that it declines to accept an Order; or
8.6.2 fails to accept the Order in the time-limit referred to in clause 8.5
then the offer from the Framework User to the Supplier shall lapse.
8.7 Where the supplier first approached by the Framework User (as appropriate) under clause 8.2 does not accept an Order or clause 8.4 applies, the Framework User may, at its utmost discretion approach the next highest ranked supplier within the relevant Lot, repeat the process or enter into appropriate arrangements with other suppliers outside of the Agreement.
Award method when using the framework
With competition
Contracting authorities that may use the framework
Establishing party only
Participation
Particular suitability
Lot A (was 1). Lot A - General Wagons
Lot B. Lot B - Tractor, Loaders & Excavators
Lot C. Lot C - Road Sweepers
Lot D. Lot D - Road Surfacing Equipment
Lot E. Lot E - Drain Cleaning Equipment
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
17 October 2025, 12:00pm
Tender submission deadline
3 November 2025, 12:00pm
Submission address and any special instructions
Suppliers wishing to express an interest and obtain access to the tender documents should go to www.the-chest.org.uk and click on current opportunities from the navigation area on the left of the screen. On the next screen enter the contract Reference (DN792231) in the box labelled 'contains' then click search. Click on the Blue link for the contract title to view the opportunity.
To express an interest you will need to login. If you are not already registered on the www.the-chest.org.uk you will need to return to the home page and click on Register. Register free link in the navigation area on the left of the screen. Registration is free of charge and your username and password will be emailed to you.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
28 November 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 60% |
| Quality | Quality | 30% |
| Social Value | Quality | 10% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Cumberland Council
- Public Procurement Organisation Number: PJGX-9191-DYLV
Cumbria House, 107-117 Botchergate
Carlisle
CA1 1RD
United Kingdom
Region: UKD12 - East Cumbria
Organisation type: Public authority - sub-central government