Scope
Reference
RMandC/2025/SJPS/497
Description
St James CofE Primary School is putting its catering contract out to tender with a contract start date of 1st September 2026 (tbc). Currently on roll is 174 pupils in KS1 and 235 pupils in KS2. See SQ Document Part 1 for more details
Total value (estimated)
- £1 excluding VAT
- £1 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 September 2026 to 31 August 2029
- Possible extension to 31 August 2031
- 5 years
Description of possible extension:
Renewal possible after 3 years subject to satisfactory performance.
Main procurement category
Services
CPV classifications
- 55524000 - School catering services
Contract locations
- UKJ25 - West Surrey
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
17 November 2025, 1:00pm
Submission type
Requests to participate
Deadline for requests to participate
17 November 2025, 1:00pm
Submission address and any special instructions
Follow instructions in the Part 1 Document. You can submit your completed SQ Part 2 response via the mytenders portal https://www.mytenders.co.uk. Or to be emailed to the school and RM&C Consultants Ltd as detailed in the Part 1 Document. Please do not embed your documents into the Part 2 document, provide your additional documents / policies as attachments.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
23 February 2026
Award criteria
| Name | Description | Type |
|---|---|---|
| Scoring Example | Please complete the SQ Part 2 document and use the Scoring Example to see what you will score. |
Quality |
Weighting description
The Selection Question response will be scored using the scoring example attached.
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
The first stage is the SQ's will be scored against the advertised template and the School will invite up to five companies achieving the pass mark for interview (you may achieve the pass mark but not be selected for the ITT stage), provided at least five suitable companies achieve the pass mark.
Documents
Associated tender documents
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=614954
1) SJPS SQ Document Part 1
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=614956
2) SJPS SQ Document Part 2
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=614959
3) SJPS SQ Scoring Example
Contracting authority
St James CofE Primary School Weybridge (RM&C)
- Public Procurement Organisation Number: PQYM-4285-YRXL
Grotto Way
Weybridge
KT13 8PL
United Kingdom
Region: UKJ25 - West Surrey
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
RM&C Consultants Ltd
Summary of their role in this procurement: Management Consultants in providing tender management to schools/trusts.
- Companies House: 04208069
Suthernwood View, Woodcote Road
South Stoke, Reading
RG8 0JJ
United Kingdom
Contact name: Sue Allen
Telephone: +44 7939599571
Email: Sue.allen@rmandcconsultants.co.uk
Website: http://www.rmandcconsultants.co.uk
Region: UKJ14 - Oxfordshire