Scope
Description
Notice of contract award in relation to / Hysbysiad o ddyfarnu contract ynglŷn â:
ENGLISH: Overview of the Requirement: This is the procurement of a bilingual (Welsh/English) online investment system to host Sport Wales' three investment streams:a. Partner investmentb. Community investment (this involves multiple types of grants)c. Elite fundingThe objective of the procurement is to acquire a system which meets the requirements of all three investment streams, as well as meeting the needs of users and stakeholders. The portal should be user-centred, easy to use, accessible, secure, and have the ability to be fully bilingual. It must also integrate with relevant internal systems, such as Sport Wales' finance system, to support a smooth and efficient investment process.. ******************************************************************************** CYMRAEG:Trosolwg o'r Gofyniad:Caffael system fuddsoddi ar-lein ddwyieithog (Cymraeg / Saesneg) i gynnal tair ffrwd fuddsoddi Chwaraeon Cymru:a. Buddsoddiadau partneriaidb. Buddsoddiadau cymunedol (mae hyn yn cynnwys sawl math o grant)c. Cyllid elitaiddAmcan y caffael hwn yw caffael system sy'n diwallu gofynion y tair ffrwd fuddsoddi, yn ogystal â diwallu anghenion defnyddwyr a rhanddeiliaid.Dylai'r porthol ganolbwyntio ar y defnyddiwr, bod yn hawdd ei ddefnyddio, yn hygyrch, yn ddiogel, a dylai fod â'r gallu i fod yn gwbl ddwyieithog. Rhaid iddo hefyd integreiddio â systemau mewnol perthnasol, fel system gyllid Chwaraeon Cymru, i gefnogi proses fuddsoddi esmwyth ac effeithlon.
Contract 1. Sport Wales Investment Portal
Supplier
Contract value
- £469,400 excluding VAT
- £563,280 including VAT
Above the relevant threshold
Award decision date
3 October 2025
Date assessment summaries were sent to tenderers
3 October 2025
Standstill period
- End: 15 October 2025
- 8 working days
Earliest date the contract will be signed
16 October 2025
Contract dates (estimated)
- 17 October 2025 to 17 October 2029
- Possible extension to 17 October 2033
- 8 years, 1 day
Description of possible extension:
ENGLISH:
Initial contract length: 4 years.
Overall contract length if option to extend is exercised: 8 years
Note: the value detailed above relates to an 8 year contract
CYMRAEG:
Hyd cychwynnol y contract: 4 blynedd
Hyd cyffredinol y contract os defnyddir yr opsiwn i ymestyn: 8 mlynedd
Sylwer: mae'r gwerth a nodir uchod yn ymwneud â chontract 8 mlynedd
Main procurement category
Services
CPV classifications
- 66000000 - Financial and insurance services
- 72000000 - IT services: consulting, software development, Internet and support
- 48000000 - Software package and information systems
Contract locations
- UK - United Kingdom
Information about tenders
- 5 tenders received
- 5 tenders assessed in the final stage:
- 4 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 4 suppliers unsuccessful (details included for contracts over £5 million)
Submission
Submission type
Requests to participate
Procedure
Procedure type
Competitive flexible procedure
Supplier
Optimy SA
- Public Procurement Organisation Number: PLVY-8526-MZXJ
Av. Herrmann-Debroux 15a
Brussels
1160
Belgium
Email: ebradley@optimy.com
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. Sport Wales Investment Portal
Contracting authority
Sport Wales
- Charity Commission (England and Wales): 524477
Sport Wales National Centre
Cardiff
CF11 9SW
United Kingdom
Contact name: Mathew James / Steffan Berrow (steffan.berrow@sport.wales)
Email: mathew.james@sport.wales
Website: http://https://www.sport.wales
Region: UKL22 - Cardiff and Vale of Glamorgan
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales