Scope
Reference
WPA25-0017
Description
The Police & Crime Commissioner for Warwickshire intends to award a contract for the provision of building maintenance services across the Warwickshire Police estate. The requirement was tendered as a single requirement.
The procurement route was an above threshold competitive flexible procedure including the following stages:
• Stage 1 - Participation
• Stage 2 - Tender including site visits
• Stage 3 - Dialogue (Face to face sessions)
• Stage 4 - Best & Final Offer
• Stage 5 - Contract Award
Contract 1. M&E and Building Maintenance Services
Supplier
Contract value
- £5,000,000 excluding VAT
- £6,000,000 including VAT
Above the relevant threshold
Award decision date
6 October 2025
Date assessment summaries were sent to tenderers
6 October 2025
Standstill period
- End: 15 October 2025
- 8 working days
Earliest date the contract will be signed
10 November 2025
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- Possible extension to 31 March 2031
- 5 years
Description of possible extension:
2 x 12 months
Main procurement category
Services
Options
The right to additional purchases while the contract is valid.
Additional Maintenance Services
CPV classifications
- 50000000 - Repair and maintenance services
- 71315000 - Building services
- 45000000 - Construction work
Information about tenders
- 7 tenders received
- 4 tenders assessed in the final stage:
- 0 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 3 suppliers unsuccessful (details included for contracts over £5 million)
Unsuccessful suppliers
Submission
Submission type
Requests to participate
Procedure
Procedure type
Competitive flexible procedure
Suppliers
GRAHAM ASSET MANAGEMENT LIMITED
- Public Procurement Organisation Number: PPYB-6457-CJZM
5 Ballygowan Road
Hillsborough
BT26 6HX
United Kingdom
Email: Gerard.lundy@graham.co.uk
Region: UKN0E - Lisburn and Castlereagh
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. M&E and Building Maintenance Services
Mears Limited
- Public Procurement Organisation Number: PZTM-5527-WTQQ
Valiant Court
Brockworth, Gloucester
GL3 4FE
United Kingdom
Region: UKK13 - Gloucestershire
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Mitie Limited
- Public Procurement Organisation Number: PLCW-5884-QBBY
32 London Bridge Road
London
SE1 9SG
United Kingdom
Region: UKI44 - Lewisham and Southwark
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Wates Property Services Ltd
- Public Procurement Organisation Number: PTTB-7947-QVWT
Station Approach
Leatherhead
KT22 7SW
United Kingdom
Region: UKJ26 - East Surrey
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Contracting authority
The Police and Crime Commissioner for Warwickshire
- Public Procurement Organisation Number: PXNY-4251-DZLZ
Warwickshire Police Headquarters
Leek Wootton
CV35 7QB
United Kingdom
Region: UKG13 - Warwickshire
Organisation type: Public authority - sub-central government