Section one: Contracting authority
one.1) Name and addresses
Mossbourne Federation
100 Downs Park Road
London
E5 8JY
Contact
Rachel OGrady
Telephone
+44 1252977017
Country
United Kingdom
Region code
UKI41 - Hackney and Newham
National registration number
PJPJ-6266-NCXP
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Mossbourne Federation - Cleaning Tender
two.1.2) Main CPV code
- 90919300 - School cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
The supplier is to provide excellent cleaning services for 4 secondary and 3 primary schools across the Mossbourne Federation
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £5,858,351.1
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKI41 - Hackney and Newham
Main site or place of performance
Hackney and Newham
two.2.4) Description of the procurement
Mossbourne Federation provides the children of Hackney with a great education, from 4 – 18 years.
Our Academies:
1.Mossbourne Community Academy (secondary school)
2.Mossbourne Victoria Park Academy (secondary school opened in 2014)
3.Mossbourne Riverside Academy (primary school opened in 2015)
4.Mossbourne Parkside Academy (primary school opened in 2015)
5.Ortu Hassenbrook Academy (secondary school)
6.Ortu Gable Hall School (secondary school)
7.Ortu Corringham (primary school)
All 7 schools listed above are participating in this tender where the Ortu Federation schools will be merging with the Mossbourne Federation on 1st October 2024. Please note this is a growing Trust and any other schools that may join the Trust during the tenure of this new cleaning contract may, at the Trust’s discretion, be added to this contract.
The successful tenderer will be required to provide cleaning services to the Schools.
The contract term being tendered is for three years 1st April 2025 – 31st March 2028. There is an option for a further extension period for up to two additional years to 31st March 2030.
The contract offers an excellent opportunity to review and propose enhancements to the current cleaning services at all of the Schools within the Trust. This includes both core term time cleaning over the 190 days of the academic year, plus periodic deep cleaning throughout the year.
The Trust is keen to secure one provider to deliver cleaning services to all schools. The Trust requires continuity of excellence in both service delivery and management across all schools, with the bespoke requirements of each unique school taken into account and accommodated in the offer.
The Trust is keen to secure a high quality cleaning service at each school whereby students are able to enjoy excellence in education, supported by excellently kept facilities.
The Trust expects both a tightly managed service and high levels of productivity to be delivered by the cleaning staff at all schools, at all times. The Trust is also proud of it’s ‘family ethos’ and expects a management style delivered by the successful contractor that supports, encourages and develops the cleaning staff.
The Trust is not obliged to accept the lowest price submitted for this tender, rather the Trust is keen to secure ‘best value’ from this contract and to deliver a great learning environment to it’s students.
Innovative and creative ideas as to how the cleaning services can be developed and improved at each school will be welcomed. The Trust seeks a contractor that is keen to work in partnership and who will deliver to its highest abilities, at all times.
two.2.5) Award criteria
Quality criterion - Name: Criterion 1 / Weighting: 65
Cost criterion - Name: Criterion 1 / Weighting: 35
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-027035
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
24 February 2025
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 6
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Birkin Cleaning Services Ltd
11 Magnet Point Estate,, West Thurrock,
Grays
RM20 4DR
Country
United Kingdom
NUTS code
- UKH32 - Thurrock
National registration number
01057375
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £5,858,351.1
Total value of the contract/lot: £5,858,351.1
Section six. Complementary information
six.3) Additional information
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=972929093 GO Reference: GO-2025106-PRO-32635500
six.4) Procedures for review
six.4.1) Review body
Mossbourne Federation
100 Downs Park Road
London
E5 8JY
Country
United Kingdom