Scope
Description
The objective of the Services is to deliver Planned Preventative and Reactive Maintenance and ancillary goods appertaining to Bulk Fuel Tanks at Selhurst and St Leonards Depots
The supplier shall be responsible for PPM for each location, including the following activities:
The supplier shall provide GTR with a schedule of planned preventative maintenance (PPM) for all of the equipment in scope, as per the table (appendix 1), located on the Norwood side of Selhurst Depot (a GTR managed facility) and at St Leonards Railway Depot (a third party managed facility).
Such equipment shall consist of the tanks, additive injection system, cabinets and pipework.
The PPM shall consist of:
•Monthly bulk fuel tank de-watering maintenance: the monthly removal of
•water contamination from bulk fuel tanks located at Selhurst Depot;
•Monthly removal, maintenance and cleaning of bulk fuel filters located at
•Selhurst Depot;
•Annual additive injection system maintenance: the annual maintenance of
•additive injection systems at Selhurst Depot and at St Leonards Railway Depot consisting of:
•Calibration of the additive injection systems with a suitable tanker delivery;
•Maintenance to diaphragms in injection system;
•Tidy up of external cabinets;
•Confirm pipework is leak-free and replace any damaged pipework and connections;
Ancillary Fuel Systems PPM - Consisting Of:
•Monthly fuel dispenser filter maintenance at Selhurst Depot;
•Monthly fuel polishing system maintenance at Selhurst Depot;
•Monthly fuel tank level monitoring system maintenance;
•Monthly fuel additive injection system maintenance at Selhurst Depot
and at St Leonards Railway Depot;
Continuous cloud data contract for tank (fuel and additives) level monitoring
(see section 3 of this TPS) at Selhurst Depot and at St Leonards Railway Depot;
Continuous cloud data contract for fuel dispensation monitoring (see section
2) at Selhurst Depot and at St Leonards Railway Depot, including
the recording of vehicle details for each dispensation.
Bulk fuel tank sampling, every 6 months, at Selhurst Depot and St Leonards
Railway Depot;
Reactive services for carrying out AAW required for fuel points, bulk fuel
tanks, additive tanks, ancillary fuel systems, additive injection systems and
Class 171 fuel tank fill valves (see section 3 of this TPS for required service
levels) at Selhurst Depot and at St Leonards Railway Depot;
Annual maintenance of the lube oil tank at Selhurst Depot.
The supplier shall be responsible for the provision of Ancillary Goods and Services at Selhurst Depot and at St Leonards Railway Depot, as follows:
•CarbonClear™ Rail Fuel Detergent - 967 litre / 880kg IBC;
•FuelClear™ M15 Fuel Biocide;
•Replacement of Class 171 fuel tank fill valves (098/015314) as required;
•Class 171 fuel tank fill valve refurbishment (as required) in accordance with refurbishment specification to be provided by GTR;
3.Tanks and Associated Pipework- Annual Hardware Support and Software Licence at Selhurst Depot
Planned Preventative Maintenance: The supplier shall be responsible for PPM for each location, including the following activities:
•The supplier shall provide GTR with a schedule of planned preventative maintenance (PPM) for all of the equipment in scope, as per the below table, located on the Norwood side of Selhurst Depot (a GTR managed facility) and at St Leonards Railway Depot (a third party managed facility). Such equipment shall consist of the tanks, additive injection system, cabinets and pipework.
•The PPM shall consist of:
•Monthly bulk fuel tank de-watering maintenance: the monthly removal of water contamination from bulk fuel tanks located at Selhurst Depot;
•Monthly removal, maintenance and cleaning of bulk fuel filters located at Selhurst Depot;
•Annual additive injection system maintenance: the annual maintenance of additive injection systems at Selhurst Depot and at St Leonards Railway Depot consisting of:
Calibration of the additive injection systems with a suitable tanker delivery;
Maintenance to diaphragms in injection system;
Tidy up of external cabinets;
Confirm pipework is leak-free and replace any damaged pipework and connections;
oAncillary Fuel Systems PPM - This includes:
Monthly fuel dispenser filter maintenance at Selhurst Depot;
Monthly fuel polishing system maintenance at Selhurst Depot;
Monthly fuel tank level monitoring system maintenance;
Monthly fuel additive injection system maintenance at Selhurst Depot and at St Leonards Railway Depot;
oContinuous cloud data contract for tank (fuel and additives) level monitoring (see section 3 of this TPS) at Selhurst Depot and at St Leonards Railway Depot;
oContinuous cloud data contract for fuel dispensation monitoring at Selhurst Depot and at St Leonards Railway Depot, including the recording of vehicle details for each dispensation;
oBulk fuel tank sampling, every 6 months, at Selhurst Depot and St Leonards Railway Depot ;
oReactive services for carrying out AAW required for fuel points, bulk fuel tanks, additive tanks, ancillary fuel systems, additive injection systems and Class 171 fuel tank fill valves at Selhurst Depot and at St Leonards Railway Depot;
oAnnual maintenance of the lube oil tank at Selhurst Depot.
To view this notice, please click here:
https://goviathameslinkrailway.delta-esourcing.com/delta/viewNotice.html?noticeId=984191974
Total value (estimated)
- £1,080,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2028
- Possible extension to 31 March 2031
- 5 years
Description of possible extension:
yearly extensions subject to business requirements
Main procurement category
Services
CPV classifications
- 50514100 - Repair and maintenance services of tanks
Contract locations
- UKI - London
- UKJ - South East (England)
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
22 October 2025, 5:00pm
Submission type
Tenders
Deadline for requests to participate
31 October 2025, 5:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
14 November 2025
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Technical Evaluation | Technical Questions |
Quality | 60% |
| Pricing | Pricing Proposal |
Price | 40% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Special regime
Utilities
Competitive flexible procedure description
ITP, ITT
Contracting authority
Govia Thameslink Railway
- Public Procurement Organisation Number: PCNW-8528-NRRP
2nd Floor, 55 Degrees North,, Pilgrim Street
Newcastle upon Tyne
NE1 6EE
United Kingdom
Region: UKC22 - Tyneside
Organisation type: Private utility