Scope
Reference
BBC EN 03993
Description
This contract opportunity relates to supplying Bedford Borough Council (the Client) with a comprehensive range of arboricultural services.
Typically, this will be for trees associated with the Council's Clean, Safe and Green Services which is responsible for managing trees in the Borough's highways, parks and amenity open spaces, equating to approximately 30,000 trees.
Commercial tool
Establishes an open framework
Total value (estimated)
- £1,250,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 February 2026 to 31 January 2030
- Possible extension to 31 January 2031
- 5 years
Description of possible extension:
+ 1 year
Main procurement category
Services
CPV classifications
- 03452000 - Trees
- 77211300 - Tree-clearing services
- 77211400 - Tree-cutting services
- 77211500 - Tree-maintenance services
- 77211600 - Tree seeding
- 77340000 - Tree pruning and hedge trimming
Contract locations
- UKH24 - Bedford
Lot 1. Emergency (out of normal working hours) service
Description
Lot 1 - Emergency (out of normal working hours) service
Lot value (estimated)
- £1,250,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Tree Maintenance Service
Description
Lot 2: Tree Maintenance Service
Lot value (estimated)
- £1,250,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3. Tree Planting and establishment service
Description
Lot 3: Tree Planting and establishment service
Lot value (estimated)
- £1,250,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Framework
Open framework scheme end date (estimated)
31 January 2031
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
0%
Framework operation description
It is the Council's intention to award at a maximum 5 contracts per Lot to the most suitable suppliers in the market and to appoint them onto a Framework Agreement, of which we will call off services via either Direct Award or Mini Competitions. Bidders may bid for any number and all Lots and may be awarded a place on any and all Lots. Should you bid for multiple lots please ensure that you complete all parts of the submission requirements for each Lot.
To be considered for the framework bidders must achieve a minimum score of 65%
The 5 highest scoring bidders will be appointed to their respective Lot. If there are fewer than 5 suppliers that submit a bid, then all suppliers that meet the minimum score will be appointed to the framework Lot.
The Framework Agreement will comprise of Three separate Lots:
Lot 1: Emergency (out of normal working hours) service
Lot 2: Tree Maintenance Service
Lot 3: Tree Planting and establishment service
(more details on each Lot can be found in the specification)
Suppliers will be ranked on each lot based on their final bid score from this tender exercise. In the event of a direct award, we will offer to the highest scoring supplier in the first instance.
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Particular suitability
Lot 1. Emergency (out of normal working hours) service
Lot 2. Tree Maintenance Service
Lot 3. Tree Planting and establishment service
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
27 October 2025, 12:00pm
Tender submission deadline
3 November 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
21 November 2025
Award criteria
Lot 1. Emergency (out of normal working hours) service
| Name | Type | Weighting |
|---|---|---|
| A4 Price | Price | 50% |
| A1 Emergency out of hours service - Method Statement | Quality | 25% |
| A2 Staffing capacities and capabilities | Quality | 20% |
| A3 Social Value | Quality | 5% |
Lot 2. Tree Maintenance Service
| Name | Type | Weighting |
|---|---|---|
| B5 Price | Price | 40% |
| B1 General Tree Maintenance - Method Statement | Quality | 25% |
| B2 Staffing capacities and capabilities | Quality | 20% |
| B3 Contract Management | Quality | 10% |
| B4 Social Value | Quality | 5% |
Lot 3. Tree Planting and establishment service
| Name | Type | Weighting |
|---|---|---|
| C5 Price | Price | 40% |
| C1 Tree Planting and Establishment - Method Statement | Quality | 25% |
| C2 Staffing capacities and capabilities | Quality | 20% |
| C3 Contract Management | Quality | 10% |
| C4 Social Value | Quality | 5% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Bedford Borough Council
- Public Procurement Organisation Number: PLCV-4616-VTHL
Borough Hall, Cauldwell Street
Bedford
MK42 9AP
United Kingdom
Region: UKH24 - Bedford
Organisation type: Public authority - sub-central government