Scope
Reference
C366895
Description
The scope of the contract is Provision and Storage of Clean Linen including, but not limited to bedding, towels and patient garments (The Goods).
The Nottingham University Hospitals NHS Trust (The Authority) requires a Supplier to provide the Goods and Associated Services in accordance with its specification.
The Associated Services includes a requirement for "just in time" delivery. Due to a lack of storage space within the Sites, the need for "just in time" delivery shall be a key requirement of the contract as well as storage of the Emergency Linen to be used as part of the Authority's Laundry Service Business Continuity Plan.
Emergency Linen shall be relied upon in Emergency/Urgent Requests whereby the Authority's internal laundry services teams are unable to launder linen (E.g. due to machinery breakdown). This Emergency Linen must be available for delivery to the Authority's Site(s) within 24 hours of request.
Contract 1. Supply of Bedding, Linen, Towels and Associated Services 2026 - 2031 (C387742)
Supplier
Contract value
- £2,500,000 excluding VAT
- £3,000,000 including VAT
Above the relevant threshold
Award decision date
3 October 2025
Date assessment summaries were sent to tenderers
3 October 2025
Standstill period
- End: 14 October 2025
- 8 working days
Earliest date the contract will be signed
31 October 2025
Contract dates (estimated)
- 1 January 2026 to 31 December 2030
- Possible extension to 31 December 2031
- 6 years
Description of possible extension:
The Term is 2 years with the option to extend in 1-year increments to a maximum term of 5 years.
Main procurement category
Goods
Options
The right to additional purchases while the contract is valid.
Options shall include the following: - Schedule 6 of the Contract (The Commercial Schedule ) is based on anticipated quantities per annum of the total number of Goods required delivered to the relevant Site during the first 24 months from the Commencement
CPV classifications
- 39510000 - Textile household articles
- 39518000 - Hospital linen
- 39512000 - Bed linen
- 39514100 - Towels
Contract locations
- UKF14 - Nottingham
- UKF15 - North Nottinghamshire
- UKF16 - South Nottinghamshire
- UKF22 - Leicestershire CC and Rutland
Information about tenders
- 6 tenders received
- 5 tenders assessed in the final stage:
- 5 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 4 suppliers unsuccessful (details included for contracts over £5 million)
Submission
Submission type
Tenders
Procedure
Procedure type
Competitive flexible procedure
Supplier
James Walker Textiles Ltd
- Public Procurement Organisation Number: PMBT-7189-HGLW
Holme Bank Mills
Mirfield
WF14 8NA
United Kingdom
Region: UKE44 - Calderdale and Kirklees
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Associated people/organisations:
Not applicable.
Contract 1. Supply of Bedding, Linen, Towels and Associated Services 2026 - 2031 (C387742)
Contracting authority
Nottingham University Hospital NHS Trust
- Public Procurement Organisation Number: PVQC-9261-WGRM
City Campus, Hucknall Road
Nottingham
NG5 1PB
United Kingdom
Region: UKF14 - Nottingham
Organisation type: Public authority - central government