Scope
Description
Our school possesses a strong ethos; the environment is familial and supportive, and we value each other. We embrace innovation whilst being aware of our history and traditions. We are diverse yet we have a strong identity. Learning, for students and staff alike, is at the heart of all we do; we strive to create a vibrant atmosphere where high-quality education can take place and the whole school can thrive. Central to this are our core values of Aspiration, Perseverance, Kindness, Respect and Positivity, all of which are underpinned by our relationships, our community and our sense of family.
We are incredibly proud of our students and the talented staff who support them. Together we work to ensure that we have the best possible teaching in every classroom, happy and successful students and staff, and a positive, inspiring environment.
Further information regarding the School can be obtained here: https://www.hgs.herts.sch.uk/
Tender information:
The successful tenderer will be required to provide an efficient and effective fully managed letting services at Hitchin Girls School which has 1357 pupils and 164 teaching and support staff.
The contract term being tendered for 3 years, from 28/05/2026 - 27/05/2029. There is an option for a further extension period for up to two additional years to 27/05/2031.
The contract offers an excellent opportunity to review and propose enhancements to the current letting services at the schools.
The school seeks to increase income streams and ensure the commercial viability of lettings by maximising all assets and actively promoting all facilities. A consistent, professional approach to lettings management is required, aiming to increase income, maintain and enhance the school's reputation, deliver a positive social impact, strengthen community engagement and potentially to attract new pupils.
The school is not obliged to accept the best financial offer submitted for this tender, rather the school is keen to secure best value. Creative ideas as to how the lettings activity can be developed, improved and maximised, will be welcomed. The school seeks a contractor that is keen to work in partnership with them and who will deliver to its highest abilities, at all times.
Competitive Flexible Procedure
This procurement will be run under the Competitive Flexible Procedure. This will follow a two stage approach, with stage 1 being the Procurement Specific Questionnaire (PSQ). Here a minimum of 5 candidates (or less, in the event less than 5 meet the minimum criteria) and a maximum of 10 candidates, will progress to stage 2. Any selection of tenderers will be based solely on the criteria set out for the procurement and a minimum score of 60% must be achieved. Selected tenderers will then be invited to stage 2, the Invitation To Tender (ITT). Here, the evaluation of tender response will be set as 50% price and 50% quality.
Value of contract:
The annual value of the current contract is £75,000
Therefore the value of this contract is £375,000
The contract shall be a fixed price contract with invoices raised monthly to the school. The tender process will be run under a two stage Competitive Flexible procedure.
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Total value (estimated)
- £375,000 excluding VAT
- £450,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 28 May 2026 to 27 May 2029
- Possible extension to 27 May 2031
- 5 years
Description of possible extension:
The contract may be extended from 27/05/2029 for up to a maximum of 2 years to 27/05/2031
Main procurement category
Services
CPV classifications
- 70220000 - Non-residential property renting or leasing services
Contract locations
- UKH23 - Hertfordshire
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
31 October 2025, 12:00pm
Submission type
Tenders
Deadline for requests to participate
31 October 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
6 February 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Criterion 1 | Price | 50% |
| Criterion 2 | Quality | 50% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
- Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
This procurement will run under the Competitive Flexible Procedure. This will follow a two stage approach, with stage 1 being the Procurement Specific Questionnaire (PSQ). Here a minimum of 5 candidates (or less, in the event less than 5 meet the minimum criteria) and a maximum of 10 candidates, will progress to stage 2. Any selection of tenderers will be based solely on the criteria set out for the procurement and a minimum 60% score must be achieved. Step 2 will be the Invitation to Tender (ITT) after shortlisting where the evaluation of tender response will be set as 50% quality and 50% price.
Contracting authority
Hitchin Girls' School
- Public Procurement Organisation Number: PHLZ-5666-PBZY
Highbury Road
Hitchin
SG4 9RS
United Kingdom
Region: UKH23 - Hertfordshire
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
RIVA Partnership Ltd
Summary of their role in this procurement: Procurement Consultancy supporting the Contracting Authority
- Public Procurement Organisation Number: PPWL-9222-MYRJ
Hones Business Park, 1 Waverley Lane
Farnham
GU9 8BB
United Kingdom
Region: UKJ25 - West Surrey